Requisition No: 793993

Agency: Department of Transportation

Working Title: TRAFFIC SAFETY FINANCIAL ANALYST - 55013599

Position Number: 55013599

Salary: $52,000 - $54,345

Posting Closing Date: 03/10/2023

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

961 / FDOT STATE SAFETY OFFICE

OPEN COMPETITIVE

CAREER SERVICE

CONTACT PERSON: Chris Craig

CONTACT PHONE NUMBER: 850-414-4009

CONTACT EMAIL ADDRESS: chris.craig@dot.state.fl.us

ANTICIPATED HIRING SALARY: $2,000-2,090 Bi-weekly / $52,000 - $54,345 Annually

SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.
In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.

POSITION DESCRIPTION:

This Traffic Safety Financial Analyst position is a professional accounting position responsible for performing administrative and highly professional work dealing with all the financial matters related to the Highway Traffic Safety Grant Program. Duties include but are not limited to:

Audits and processes sub-grant payments. Tasks include: reviews sub-grant payment requests for accuracy, completeness, and compliance with Florida Statutes, Florida Administrative Code, directives, policies, procedures and generally accepted accounting principles; audits dates for receipt of goods/services; audits dates of services for compliance with the sub-grant; audits travel; verifies that supporting documentation for the invoice is accurate; verifies mathematical calculations; maintains and reconciles supporting records against State and Departmental subsidiary accounts and systems.

Provides customer service and technical assistance and advice to sub-recipients and Traffic Safety Program Managers regarding contract financial management and claim reimbursement preparation. This involves the interpretation of Federal and State regulations, laws and procedures that govern this program. This also involves accessing the official State financial management system to provide contract accounting information to program coordinators and sub-recipients.

Clears deficiencies noted by audits or inspections. Tasks include: establishing internal controls to ensure compliance with audit and inspection reports; observes payment operations to detect inefficiencies, waste and other adverse conditions; collects and assembles pertinent data for determining adequacy of and compliance with management policies, systems, directives, and procedures, and recommending managerial improvements; processes, documents and/or resubmits corrections timely and accurately.

Record tracking and retention. Tasks include: using electronic and paper logs to track invoices and payments; verifying all payments are processed and maintained in compliance with Florida Statutes, Florida Administrative Code, directives, department policies, procedures and generally accepted accounting principles.

Maintains computer generated financial reports for current financial status of the Highway Traffic Safety Grant Program. Tasks include: Maintaining computer financial systems required by State and Federal agencies, including but not limited to, Florida Accountability Contract Tracking System (FACTS), Contract Funds Management System (CFM), Florida Accounting Information Resource System (FLAIR), Federal Grants Tracking System (FGTS), and Federal Funding Accountability and Transparency Act (FFATA).

Oversees the preparation and maintenance of computerized financial statements for each highway safety project. Maintains current financial summary statements for the project coordinators to use as a management tool in the monitoring of their respective program areas.

Assist with the sub-grant application pre-award review process. This involves the review of the project detail budget and budget narrative to ensure charges listed are allowable; verifies the accuracy of the vendor identification number or FLAIR account number, using the Department's FLAIR system; reviews the application signature pages for original signatures of authorized representatives; responsible for encumbering funds for each project.

Attend conferences, seminars, workshops, and training applicable to financial management to meet Federal and State requirements. Meet with National Highway Traffic Safety Administration (NHTSA) representatives to review financial management activities. Conduct on-site financial monitoring of sub-recipients as needed; includes some limited in-state travel.

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of accounts payable systems, payment processing, and reconciling accounting records and files to subsidiary ledgers and balances

Knowledge of Statewide FLAIR System, Department of Transportation’s Work Program, FACTS, CFM, and Flair Information Delivery Options (FIDO) systems

Knowledge of accounting and auditing principles and procedures

Knowledge of methods of data collection and analysis

Knowledge of problem solving techniques

Skilled in effectively working on a personal computer with a Windows operating system using Microsoft Office suite

Skilled in reconciling and analyzing accounting transactions

Skilled in performing work that requires a high level of attention to detail

Ability to use sound judgement and work independently

Ability to work in a team environment with shared tasks

Ability to work timely and accurately under pressure and handle difficult situations

Ability to communicate effectively both verbally and in writing, especially in educating and resolving issues with customers and coworkers

Ability to understand, interpret and apply laws, rules, regulations, policies and procedures

Ability to plan, organize, and coordinate work assignments as a self-starter

Ability to establish and maintain effective working relationships with others by listening and facilitating an open exchange of ideas

MINIMUM QUALIFICATIONS:

A bachelor's degree from an accredited college or university and two years of professional experience in accounting. Professional or paraprofessional experience in accounting can substitute for a year for year experience for the degree.

As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.