Job Information

This is an Executive classification listed in Anchorage Municipal Code (AMC) 3.30.172 and in accordance with AMC 3.70.060 is exempt from collective bargaining. In accordance with AMC 3.30.172, this executive exempt position is subject to appointment by the Assembly.

Example of Duties

Under the direction of the Anchorage Assembly Chair, the Municipal Clerk provides administrative, technical, and legislative assistance to the Anchorage Assembly, according to Municipal Charter, Municipal code, and other rules and regulations. The Municipal Clerk coordinates with Assembly Branch staff, Municipal departments, and stakeholders to facilitate the execution of the Assembly legislative and administrative functions. The Municipal Clerk supervises the Deputy Clerk - Agenda and Records, the Deputy Clerk - Election Administrator, the Deputy Clerk - Assembly Budget Analyst, the Business License Official and the Executive Administrative Assistant. The Municipal Clerk performs all other duties as directed by the Assembly or by the Municipal Charter or Municipal Code.

Work closely with the Assembly Chair and Vice-Chair, Assembly members, Assembly Branch staff including Assembly Counsel, the Ombudsman, and the Legislative Director to facilitate
the Assembly's execution of its legislative and administrative functions in accordance with Municipal Charter, Municipal code, and other rules and regulations.

Serve as the parliamentarian for the Assembly at its regular and special meetings in
conjunction with Assembly legal counsel, and provide training and advice on parliamentary
procedure. Provide other legislative and technical assistance to the Assembly and its
individual members including reviewing and preparing or supervision of staff preparing
ordinances, resolutions, and related memorandum. Provide or supervise the preparation of
Assembly records.

Supervise the Municipal Clerk's Office staff, including direct reports Deputy Clerk - Agenda
and Records; Election Administrator (Deputy Clerk); Assembly Budget Analyst (Deputy Clerk); the Business License Official; and Executive Administrative Assistant.

Supervise the Deputy Clerk - Agenda and Records and to make sure the following tasks are complete:

• Manage the Assembly agenda system to accept and receive documents for Assembly approval, number and place the documents on the agenda consistent with code, manage the index and document numbering system for accurate legislative history; prepare a preliminary and final agenda, as well as an addendum consistent with internal procedures and code; publish the agenda.
• Publish the agenda consistent with code and charter. Publicly notice Assembly meetings, schedule and staff Assembly committees, work sessions, and other meetings.

Supervise the Election Administrator (Deputy Clerk) to make sure the following tasks are complete:

• Oversee all operational duties of municipal elections, supervise regular staff and temporary election staff.
• Create election calendar, prepare notice of vacancies and notice of elections and other notices; create filing for office materials for candidates, accept candidate filings; organize ballot propositions approved by the Assembly; create and design ballots with ballot designer; work with GIS to ensure specific ballot propositions are assigned to appropriate service areas; provide materials including ballots, instructions, and other materials to ballot printer.
• Assists voters in person, via telephone and email; accepts and processes returned ballots by mail and at vote centers; produces unofficial and official results, provides preliminarily rejected envelopes to the Election Commission and certification documents to the Assembly;
• Performs highly responsible professional, technical, and administrative work necessary for effective and efficient performance operations of municipal elections.

Supervise the Assembly Budget Analyst to make sure the following tasks related to Assembly Branch finances are complete:

• Performs the full range of duties related budget analysis, financial matters, and special projects for the entire Legislative Branch.

Supervise the Business License Official to make sure the following tasks related to the Clerk's Office Business License Program are complete:

• Administer and implement the Business Licensing program functions assigned to the Municipal Clerk's Office by Municipal Code, Title 2 and Title 10. Review and receive liquor license or marijuana license applications and other changes and submit through the Assembly approval process. Receive, identify, review, submit general business applications through the approval process and issue and issuing business licenses as required in Municipal Code.

Supervise the Executive Administrative Assistant to make sure the following administrative
and clerical tasks in the Clerk's Office are complete:

• Perform a vast range of administrative and financial functions including assisting the public in person, on the telephone, and via email; assist the Clerk's Office and other Assembly Branch staff with certain clerical duties, including receiving and managing filings authorized by code, setting up for and supporting Assembly committee meetings and work sessions in City Hall, processing executive orders for street name changes, and handling travel requests for the Assembly members and Assembly Branch staff; also responsible for financial duties such as processing accounts payable, accounts receivable, payroll tasks, and contract management for the Assembly Branch at the direction of the Assembly Budget Analyst; and performing other clerical duties as assigned.

Minimum Qualifications / Substitutions / Preferences

High school diploma, GED, or equivalent and nine (9) years of administrative experience directly supporting a governmental body or the governing body of a corporation in executing legislative, business, or administrative functions of the body; and, two (2) years of which must have been in a supervisory role.

Holding an academic degree can substitute for experience as follows:

• Associate's Degree in Business Administration, Public Administration, Human Resources, Communications, Public Relations, Political Science, Pre-Law, Law or closely related academic discipline can substitute for two (2) years of experience.
• Bachelor's Degree in Business Administration, Public Administration, Human Resources, Communications, Public Relations, Political Science, Pre-Law, Law or closely related academic discipline can substitute for four (4) years of experience.

All applicants must possess or obtain:

• A valid State of Alaska Driver's License at time of hire.
• Notary Public Commission within three (3) months of hire.
• A qualified voter in Anchorage within three (3) months of hire.

Preferred qualifications:
International Institute Municipal Clerks (IIMC) Certified Municipal Clerk Certification or Master Municipal Clerk Certification.

Additional Important Information

The Municipality of Anchorage participates in the U.S. Department of Homeland Security E-verify Program. For more information, please go to http://www.uscis.gov/E-verify. E-Verify® is a registered trademark of the U.S. Department of Homeland Security.

If selected for hire, appointment to this position will be conditional based upon a satisfactory Municipal Employment Office conducted Background Check. A Background Check encompasses criminal history, verifying education, and verifying dates of employment.

All required certifications and licenses must remain current for the duration of employment.

The Municipality of Anchorage is an Employer of National Service. Please be sure to include any volunteer work with AmeriCorps, Peace Corps, or other national service programs on your application in the work history portion.

Application Process:
Once applicants click on the "Apply" link underneath the header section of a vacancy announcement, they will be directed to the www.GovernmentJobs.com website to log into their existing account (or to create an account) of their application profile. Applicants will create or review their profile, make any updates necessary, and submit their application from their personal account. NOTE: The GovernmentJobs website and applicant's profile accounts are not administered by the Municipality of Anchorage. For technical assistance or customer service regarding an account profile, applicants may contact the GovernmentJobs customer support line at 1-855-524-5627.

For general questions regarding Municipal vacancy announcements or the employment process with the Municipality of Anchorage, applicants may contact the Employee Relations Department at (907) 343-4447 during regular business hours of Monday – Friday 8:00am-5:00pm, Alaska Time.

The MOA is an EO and AA employer and complies with Title I of the ADA.

For information regarding requests for reasonable accommodations related to employment under the Americans with Disabilities Act, please contact the Municipality of Anchorage ADA Coordinator at (907) 343-4571