The Organization

Department:
The Department of Administrative Services is responsible for the divisions of Finance, Human Resources, and Information Technology. The employees in the department support and reinforce City-wide operations with the goal of developing its most valuable resource – its people. This goal is jointly accomplished through the preservation of the City’s financial resources; the commitment to attract and retain a skilled workforce; and the effective management of the City’s information systems.

The Position

Under general supervision, the Management Assistant, assigned to the Department of Administrative Services – Finance Division, will perform general administrative and technical accounting work and financial analyses to support Citywide financial operations. The responsibilities will include bank and other account-related reconciliations, reviewing and posting cashiering batches, processing various journal entries, maintaining vendor files, participating in the implementation of financial systems, and training other city staff.

This position will also back up the accounts payable function, and assist in the development of the City’s annual budget, fiscal year-end closing, and completing the City’s Audit and Annual Comprehensive Financial Reporting (ACFR). Additionally, this position will work on special projects within the finance division and the department, as well as, across the City.

Ideal Candidate:
The ideal candidate for this position will have the ability to effectively multi-task while handling competing priorities, a demonstrated track record of meeting or exceeding professional work objectives, and must be a collaborator with superior communication and customer service skills. Additionally, the ideal candidate will possess:

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  Ability to establish and maintain filing and record-keeping systems.
• Ability to maintain accurate and current financial records.
• Understanding of major accounting terminologies, specifically the ones used in governmental accounting area.
• Relationship-building skills.
• The ability to apply bookkeeping and financial record-keeping principles in the maintenance of complex accounting records.
• Excellent Microsoft Excel skills.
• Understanding of principles and practices of accounting including general ledger, debit, credit, journal entries, and audit procedures.
• Ability to complete detailed accounting transactions, reconcile various financial statements with general ledger and make adjustments as necessary.
• Knowledge of basic principles and practices of fund accounting.

The following tasks are typical for positions in this classification. Any single position may not perform all of these tasks and/or may perform similar related tasks not listed here:

• Performs general administrative and technical work related to department operations. Parameters of area of work are well defined, but methods and procedures to be followed may be independently derived subject to higher-level review. Progress is generally reviewed regularly. Most work is subject to review upon completion.
• Performs general administrative and technical work requiring analysis and implementation of complex administrative, business, personnel, fiscal, program, and scheduling procedures and processes.
• Compiles, reviews, screens, and analyzes varied technical and administrative information in accordance with standard department procedures and guidelines to complete processes and records; develops record systems and maintains complex records.
• Operates a computer terminal, entering, retrieving, and printing a variety of statistics, forms, lists, and charts; applies fundamental statistical techniques in analyzing data.
• Compiles reports; drafts correspondence, agreements, narrative reports, procedures, ordinances, resolutions, and other technical materials for supervisorial review.
• Interprets departmental policies and procedures to the public.
• Attends meetings with or as a representative of department management.
• Develops procedures and training manuals.
• Monitors assigned projects to ensure timely completion.
• Develops and conducts staff training; supervises, assigns, trains, and reviews the work of others.
• Develops departmental budgetary data and requests and monitors approved operating budgets, coding purchase requests, verifying availability of funds, preventing over expenditures, preparing budget transfer requests, and advising department head of budgetary status.
• Attends workshops related to work assignments.
• Operates City vehicles.
• Performs related work as required.

Minimum Requirements

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience: Professional level experience performing general administrative staff work with operational or developmental emphasis. Technical or professional experience in financial analysis and/or accounting highly desirable.

Education/Training: Completion of college-level coursework leading to completion of a major in public administration, business administration, operations research, or a closely related field. Experience at or equivalent to the level of Administrative Secretary in the City of Coronado, from which the incumbent has acquired the knowledge and abilities listed above, may be substituted for education.

Licenses and Certificates:
Possession of a valid Class C California Driver's License with a safe driving record.

Candidate Selection Process:
Application Review:
A completed City of Coronado employment application, cover letter, and resume must be received by the Human Resources Division by 11:59 PM PST on May 26, 2023. Applications will be received on the basis of relevant education, training, and experience.

Examination Process:
Applications will be reviewed on the basis of relevant education, training, and experience. Applicants considered most qualified will be contacted and invited to participate in an examination process consisting of an oral interview (100%) tentatively scheduled for the week of June 5, 2023.

Candidate Selection:
The selected candidate will be issued a conditional offer, subject to the successful completion of background check and medical examination.

Additional Information:
All candidates who successfully obtain a 70% or above in each phase of the exam process will be placed on an eligibility list for a period of at least six (6) months. The City of Coronado participates in E-Verify, all new employees are required to submit verification of legal right to work in the United States. The City of Coronado is an equal opportunity employer (EOE). Individuals with disabilities who will require reasonable accommodation in order to participate in any portion of the examination process may voluntarily request the accommodation from the City five working days prior to the requested accommodation. Documentation of the need for the accommodation may be required upon receipt of the request.

Supplemental Information

The Coronado Community:

Rich in history, natural beauty, and a charming ocean village atmosphere, Coronado is most deserving of its royal "nickname" - The Crown City.

Surrounded by the Pacific Ocean, Glorietta Bay, and San Diego Bay, this picturesque seaside resort destination is linked to the Southern California coastline and the city of San Diego by the graceful and stately San Diego - Coronado Bridge, and to the south by a narrow strip of land known as the Silver Strand.

This uniquely enchanting city which measures 13.5 square miles, is home to some of the world's most pristine beaches, 18 public parks, an 18-hole golf course, tennis courts, a public pool, and recreation facilities, as well as dedicated bicycle paths.

This vibrant, thriving community welcomes more than 2 million visitors annually to soak up the sun and the sand while enjoying the lush surroundings and village appeal of Coronado. With 15 hotels, including amongst them three world-class resorts, 1,900 hotel rooms, and many highly acclaimed restaurants, this island community has a resident and Navy population of approximately 23,000 as well as a flourishing tourist population. Coronado is also home to Naval Air Station North Island, Coronado (NASNI) Naval Amphibious Base Coronado (NAB), and Silver Strand Training Complex, Coronado, supported by nearly 20,000 military and civilian personnel.

WHAT CORONADO HAS TO OFFER:

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  A rich benefits package contributes to the total compensation value. Benefits include a monthly cafeteria allotment of $1,825 voluntary retirement savings/deferred compensation, tuition reimbursement, group term life, short-term and long-term disability coverage, an employee assistance program, and more.
• The Retirement Benefit Formula for Classic CalPERS hired prior to January 1, 2013, is Members is 3% at 60. The current employee contribution rate is 9.5%.

• The Retirement Benefit Formula for PEPRA CalPERS Members, hired after January 1, 2013, is 2% at 62. The current employee contribution rate is 6.75%.

• As part of ensuring our employees maintain a work/life balance, employees earn 144 hours of Annual Leave per year for the first 5 years. After 5 years, the accrual rate increases.

• The City provides Term Life and Accidental Death & Dismemberment (AD&D) insurance in an amount equal to a one-time annual salary or $50,000, whichever is greater, at no cost to the employee.

• The City provides short- and long-term disability insurance equal to 66 2/3% of income. Employees that earn over the maximum benefit of $5,000/month available under the long-term disability plan, have the option to purchase enhanced long-term disability insurance.

• The City provides up to $2,000 per fiscal year for reimbursement of directly related costs of tuition, school fees, books, and required materials for approved courses and professional development opportunities. Student Loan Repayment can be used under this benefit.

• Longevity Pay; bonus at 10 years and every 5 years after.

• Lateral Vacation Service Credit, effective January 1, 2023, employees shall be given credit for prior verifiable public service employment for annual leave accrual rates.

• Access to community pool and gym.

• Valuable experience, training opportunities, and engaged leadership in a supportive community environment.

TO VIEW AN AERIAL TOUR OF OUR CROWN CITY CLICK HERE