Duties

Duties may include but are not limited to:

• Recruit Federal and Trust Fund employees in open positions at all levels, including administrative, technical, scientific, wage board, etc. This process entails the evaluation of the position description and grade level as submitted by the supervisor in accordance with USOPM classification standards and guidelines set forth by EEO/AA.
• Classify a variety of position descriptions at all levels (because of new positions, re-evaluations of existing positions, promotions, etc.) in accordance with USOPM position classification standards.
• Calculate severance payment for SAO employees (Trust Fund and Federal) affected by Staff Reductions. Must be familiar with appropriate rules, regulations, and procedures as outlined in the Smithsonian Institution Staff Handbooks and the Federal Personnel Manual.
• Assists supervisors in handling performance problems, adverse actions, and referrals to Employee Assistance Programs, promotions, merit increases, quality and within-grade increases, cash awards, full utilization of present personnel, writing performance appraisal plans, etc
• Process visa requests for foreign national employees, visitors, and fellows by applying appropriate guidelines and procedures and completing and submitting the necessary documentation to the appropriate agency for approval.

Some additional duties in grade 12 may include:

• Provides technical assistance and training to the HR Assistants, administrative and summer/student personnel within the HR Department
• Petition for the visa (both immigrant and non-immigrant) for aliens whom SAO wishes to hire permanently or temporarily.

Requirements

Conditions of Employment

• Pre and Post appointment background check may be required.
• Direct Deposit/Electronic Funds Transfer required for salary payment
• May be required to serve a one-year probationary period.

For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on the web at https://archive.opm.gov/qualifications/Standards/IORs/gs0200/0201.htm

How You Will Be Evaluated

• Benefits

  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

  The Smithsonian offers a comprehensive benefits package that includes, in part, vacation and sick leave, holidays, health/life insurance, accident insurance, and excellent retirement program options.

  Please see Benefits at for a complete description at https://lweb.cfa.harvard.edu/hr/benefits/fed/table.html

  Review our benefits

  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

• Required Documents

  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

  Your application package must include the following documents

  • Detailed resume
  • School transcripts, if you are using education to qualify for the position.
  • Proof of U.S. accreditation for foreign study, if applicable.

  If you are relying on your education to meet qualification requirements:

  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

• How to Apply

  Click on the "Apply Online" button on the upper right side of the page.
  
  Please Note:

  • You must apply for this position online through the 'Apply Online' button.
  • Faxes are received by an automated system, not a physical fax machine. Documents that are faxed as part of the application process must be sent with the system generated cover sheet by the closing date. Documents faxed without the system generated coversheet are not retrievable and cannot be considered as part of the application package.
  • Clicking the "DONE" tab does not submit your application. The "DONE" tab allows you to exit the system and save your information for completion at a later time. To submit your application, click the "FINISH" tab.
  • The complete application package, including any required documents, is due in the Smithsonian Office of Human Resources on the closing date of the announcement by 11:59 PM Eastern Time.

  Agency contact information

  Joy Mathew

  Phone

  617-496-8327

  Fax

  617-495-7263

  Email

  jmathew@cfa.harvard.edu

  Address

  SMITHSONIAN
  Human Resources
  60 Garden Street Cambridge, MA 02138
  Mail Stop 17
  Cambridge, Massachusetts 02138
  United States

  Next steps

  You will receive an e-mail to acknowledge that your application has been received. Please be aware that the confirmation e-mail could reside in your "junk" or "bulk" mail folder depending on your filters.
  The Smithsonian receives many applications for each job. Each application is reviewed carefully which may take a few weeks. We will send you an e-mail to update you as we go through phases of the application review process. You may also check your application status by logging into www.usajobs.gov and selecting the tab "My USAJOBS;" e-mailing vacancy.info@si.edu; or by contacting the Office of Human Resources Representative listed.

• Fair and Transparent

  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

  • Equal Employment Opportunity (EEO) Policy
  • Reasonable accommodation policy
  • Financial suitability
  • Selective Service
  • New employee probationary period
  • Signature and false statements
  • Privacy Act
  • Social security number request

Required Documents

Clarification from the agency

This is a career ladder opportunity with promotion potential to the grade 12 level. Candidates selected at grade 11 may be non-competitively promoted to the grade 12 level upon the recommendation of the supervisor based on classification requirements, satisfactory performance, and employee qualifications.