Document Control Specialist Job at Elliott Company
Overview & Responsibilities
. Elliott is hiring for a Document Control Specialist in our Jeannette, PA facility.
Specific job will involve any combination of the following depending on major or minor role.
1. Load and maintain project masks in Eigner for Engineered Products.
2. Create shop order specific document cover sheets. This will include any client specific logos or other contractual requirements.
3. Generate shop order specific documents per Engineering requests. This will be either electronically, manually, or by scanning.
4. Create Eigner document masks and load document files into document mask. This includes all vendor material received.
5. Generation of Eigner work orders to have documents distributed to clients.
6. Generation of SPIR and SPDP forms.
7. Loading of D-Specs, all vendor documents and returned documentation from clients into Eigner and Lotus Notes.
8. Processing, tracking and expediting of all vendor information. This includes to and from vendor, engineering and client. Review returned documents from customer for comments. Correct if non-technical and process. Return to engineer for review if technical in nature.
9. Process all document issues to and from our clients. This includes all Elliott generated drawings (including Donora), all other documentation and vendor material required on a specific order.
10. Review all documents submitted for issue to the customer for accuracy and compliance to specs before transmitting to the client. If a problem exists, either corrects the problem if it is non-technical or have the problem corrected by the originator before submittal.
11. Create transmittal letters, orders drawings and preparation of drawings to be sent to clients on a daily basis. Also involves maintaining files of customer information and updating transmittal letters per revised d-specs.
12. Distribute drawings and documents to the customer. This is done either electronically or by hard copy. Electronic distribution is done by e-mail or web site upload. Hard copy distribution is sent via courier or mail. Many orders require both electronic and hard copy distribution be made. Maintains tracking information in Eigner on these transmittals.
13. Daily processing of Purchase Requisitions in Lotus Notes databases.
14. Generate and maintain log of sequential transmittal numbers based on individual shop order requirements.
14. Generate and maintain log of sequential transmittal numbers based on individual shop order requirements.
15. Maintain position related computer and manual files and other general clerical duties as required.
16. Other loading of information into Eigner as required and generation of other engineering documents such as, but not limited to test reports, metrics measurements and generation of reports.
Qualifications:
- Office Suite experience
- Adobe PDF experience ( converting & modifying pdf's )
- Fast response time
- Previous documentation experience
- Experience managing large email database sets desired.
- A Bachelors degree is desired, not required.
Equal Employment Opportunity
Elliott is an equal employment
opportunity/affirmative
action employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, genetic information, disability, veteran status, or any other characteristic protected by the federal, state or local laws of the United States. Applicants and employees are protected under U.S. federal law from discrimination. To learn more,
Pay Transparency Nondiscrimination Provision
Elliott follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more,
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.
Pay Transparency Nondiscrimination Provision
Elliott follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more,
click here
.
To learn more about our Job Applicant Privacy Notice, please
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No agency submissions please. NOTE: Resumes submitted to any Elliott Group employee without a current, signed and valid contract in place with the Elliott Group recruiting team will become the property of Elliott Group and no search fees will be paid.
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