Administrative Assistant, Corrections Education Job at Iowa Central Community College
Description Summary
The Corrections Education Administrative Assistant is responsible for the operation of the corrections education offices at the Fort Dodge Correctional Facility (FDCF) in Fort Dodge, Iowa and at the North Central Correctional Facility (NCCF) in Rockwell City, Iowa. Duties include waiting list management of student incarcerated individuals (inmates); compiling, accessing and maintaining student records; reporting education information to the Department of Corrections (DOC), the Iowa Department of Education (DOE) and Iowa Central Community College (ICCC); administering literacy and HiSET tests to students; and managing all education office matters to ensure the smooth operation of the department.
Examples of Duties
Constant (67-100%)
- Makes initial contact with incarcerated individuals who do not have a high school or equivalency diploma and/or who read below a 6th grade reading level.
- Compiles, maintains and updates a variety of hard copy and computerized student files and records.
- Compiles student waiting lists for Literacy and HiSET classes.
- Answers inquiries from incarcerated individuals and refers them to other staff members as needed.
- Conducts CASAS and HiSET testing and maintains necessary documentation of test results. Responsible for security of tests as well as test administration integrity.
- Follows the DOC’s security rules, policies and procedures including confidentiality and release of information.
Frequent (34-66%)
- Requests students’ education transcripts from other education agencies.
- Answers requests for previous student records.
- Assists with annual documentation for accreditation audits.
- Compiles monthly incarcerated individuals’ payroll for education department students and workers.
- Maintains inventory of materials, supplies, forms, etc. for the education department.
Occasional (10-33%)
- Assists in preparation of semi-annual graduation ceremonies.
- Assists correctional staff in making sure incarcerated individuals are following DOC rules and policies.
- Completes required training on a quarterly and annual basis.
- Attends various meetings and professional development workshops as required for the DOC and ICCC.
PERFORMANCE EXPECTATIONS:
1. Be able and willing to represent Iowa Central Community College in a positive manner with prospective, former, and current students, clients, suppliers, and the community we serve.
2. Establish and maintain good working relationships with colleagues, administrators, offenders and the general public. Demonstrate ability to deal effectively with diverse personalities.
3. Assume responsibility, deal effectively and creatively with problems, and exercise independent judgment when making decisions.
4. Communicate in a clear and concise manner both orally and in writing.
5. Be a creative, energetic, detail oriented and self-motivated individual with a high level of organizational skills.
6. Have a working knowledge of personal computers, general office and classroom equipment.
Qualifications
High school diploma required; Associates degree preferred. Must be able to prove proficiency in Microsoft Word and Excel. Experience with Microsoft Access a plus. Must pass criminal/security check by the Department of Corrections.
Resume and unofficial transcripts must be submitted with the application. Official transcripts (if applicable) will be required upon offer of employment.Must satisfy Department of Corrections background screening.
Supplemental Information
GENERAL PHYSICAL ACTIVITIES WITH OR WITHOUT A REASONABLE ACCOMMODATION:
Position involves constant (67-100%) sitting, visual activity, and repetitive motion while utilizing computer equipment; frequent (34-66%) position involved standing, walking and bending required in an individualized setting; and occasional (10-33%) stooping, kneeling, crouching, reaching, pulling, grasping and lifting up to 25 pounds.
The statements contained herein reflect general details as necessary to describe the essential job duties/responsibilities and performance expectations of the job, which should not be considered an all-inclusive listing of work requirements. Individual may perform other duties as assigned.
We offer a complete benefits package to full-time employees including medical, dental, retirement (IPERS or TIAA), life insurance (2x base salary up to $300,000), long-term disability, holidays (6), vacation (15days), personal days (16 hours), volunteer leave (8 hours) and sick leave (80) hours. The leaves listed are annual ? and some of the leave benefits may be prorated based on date of hire.
In addition, we offer several voluntary benefits including: vision, supplemental employee, spouse and children life insurance, flexible spending accounts, and 403b retirement savings.
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