Overview

The Accounts Payable Specialist is responsible for ensuring that all invoices are processed and posted accurately, maintains and verifies all vendor and subcontractor financial information, and processes payments timely. The Accounts Payable Specialist will provide exceptional customer service to our internal customers, while working closely with external vendors and subcontractors to reconcile statements and resolve issues promptly. The Accounts Payable Specialist will manage all credit applications, provide weekly cash requirements reports, and assist with month-end and year-end closing and reconciliations.

About JR Merit

JR Merit was founded in 1997 on the belief that “merit”—the quality of being good and worthy—was something worth working for. Today, we are recognized as one of the highest-value industrial and mechanical construction contractors in the marketplace for complex infrastructure and critical plant processes. We take pride in being a union shop with a passion for surpassing client expectations.

Responsibilities

Vendors and Subcontractors:

• Complete and submit credit applications.
• Manage set up of all vendor and subcontractor payment accounts, financial information, payment terms, and files.
• Prepare and submit lien waivers prior to payment processing.
• Establish communication with vendor and subcontractor contacts to review, reconcile, and resolve any account, invoice, or payment processing issues.
• Maintain SOP’s for accounts payable process.

Invoices:

• Receive, verify, and post all invoices to proper projects and accounts.
• Ensure payment due dates are entered correctly to receive all available discounts.
• Review sales tax application and calculations accuracy.
• Post adjustments for credits and retainage as necessary.

Payment Processing:

• Review weekly cash requirements report for due dates, discounts, pay-when-pay terms, and retainage.
• Adjust and process weekly payments with approved cash requirements report.
• Process checks and prepare EFT and Comdata payment files for ACH upload.
• Process all utility, fleet vehicle, and other online payments on a monthly/regular basis.

Reporting:

• Generate weekly cash requirements report for review and approval.
• Review A/P and Subcontract Aging Report for accuracy and add comments, submit bi-weekly to project managers to request direction on any outstanding issues.
• Perform monthly credit card payment reconciliation, post all receipts and adjustments to proper projects and accounts.
• Participate in monthly sales tax reporting meetings.
• Assist with month-end closing, year- end closing, and complete and send out 1099 reports annually.
• Participate in phone coverage rotation as needed.

Qualifications

• 3 – 5 years of experience and knowledge of the accounts payable full cycle process.
• Experience with processing all forms of payment types to vendors.
• Knowledge of the project accounting structure in a client/construction business environment.
• Experience with and understanding of all Federal, State, and Local tax laws and application to invoices and sales tax reporting for all locations.
• Intermediate to advanced computer skills, including experience in Microsoft Office Suite, DocuSign and ERP accounting software, Viewpoint EnterpriseCloud and Procore preferred.
• Utilize problem-solving skills and analysis to work with operations team and vendors to resolve discrepancies and questions.
• Ability to work well with others under deadline situations and respond to changing priorities.
• Excellent written and verbal communication skills, organizational skills.
• Ability to work independently, take initiative, set priorities, and complete responsibilities successfully.

Job Type: Full-time

Pay: $22.00 - $24.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Vancouver, WA: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Will you now or in the future require sponsorship?

Work Location: One location

Please Note :
epokagency.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, epokagency.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.