Temporary Administrative Assistant, Office of the Registrar Job at Oberlin
The Office of the Registrar seeks applications for the position of administrative assistant. This is a full-time, temporary position through June 30, 2023. This position requires comfort and proficiency with data, systems, and software applications; critical thinking; and exemplary attention to detail.
Responsibilities
The incumbent will support course maintenance, the production of the schedule of classes, degree progress, and graduation.
Course Maintenance and Schedule of Classes
- Develop and maintain an understanding of course, section, and schedule data.
- Update course and section information in the Banner database in accordance with institutional policies.
- Enter instructor classroom preferences into EMS room scheduling software.
Degree Progress and Graduation
- Understand and apply institutional policies for degree and program requirements, advanced placement credit, transfer of credit, and commencement eligibility.
- Perform degree audits for potential degree candidates.
- Enter exceptions and overrides for degree requirements.
- Communicate with faculty, advisors, and students about students’ degree progress.
- Support Commencement activities.
Additional Responsibilities
- Compose routine correspondance.
- Enforce federal, state, and college regulations, policies, and deadlines.
- Maintain confidentiality of student records.
- Assume the duties of other office personnel in their absence.
- Other related duties as assigned.
Qualifications
Required Qualifications
- Experience working in a high-volume, fast-paced, and deadline-based environment amidst interruptions and adapting to changing procedures and practices
- High school diploma or equivalent with at least three years of office experience
- Computer skills, including word processing, spreadsheets, and imaging software; experience with a relational database environment and data entry; typing speed of 40 wpm; and ability to learn new technology and software
- Excellent oral and written communication skills
- Excellent organizational skills and attention to detail
- Experience working effectively with people from different backgrounds, including those associated with race, ethnicity, international origin, religion, socioeconomic status, age, gender, disability, sexuality, and other aspects of human diversity
- Favorable references
Desired Qualifications
- Bachelor’s degree
- Relevant higher education work experience (e.g. academic department, student records, student services, financial aid, admissions)
- Experience with the student records module of the Banner administrative software package
Compensation
The hourly rate is within the range established for this position.
Special Instructions to Applicants
All application materials must be submitted electronically through Oberlin College and Conservatory’s online application process at
A complete application will include a cover letter, a resume, and a list of three professional references.
Documents Needed to Apply
Required Documents
Optional Documents
- Cover Letter
- Resume
- List of References
Please Note :
epokagency.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, epokagency.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.