Under the supervision of the Division Director for Allied Health, the employee provides administrative support to the programs and personnel. The employee performs general clerical duties, creates and maintains required records, and assists students and staff as needed. Directly supports the operations of all Allied Health programs.

POSTING DATE: MAY 9, 2023

SALARY: Appropriate placement on Salary Schedule E4 05 (range: $32,966 - $48,728).

ANTICIPATED START DATE: JUNE 1, 2023

The position will be based initially at the Wallace Campus in Dothan.

More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.

ESSENTIAL FUNCTION: General Clerical. Employee performs clerical duties to assist the Allied Health program in its efficient operation.

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  Answers telephone; answers general inquiries and/or routes to the appropriate office or individual.
• Takes and relays phone messages for staff and instructors.
• Composes, prepares, and disseminates correspondence.
• Schedules meetings and appointments.
• Greets walk-ins and visitors, assesses needs and provides relevant information about the Allied Health program
• Type’s memos, letters, emails, and other correspondence as required.
• Establishes and maintains filing system.
• Prepares requisitions and purchase orders for supplies, books, and other materials as needed.
• Maintains office supply inventory.
• Sends maintenance and MIS requests as needed.
• Provides administrative support during hiring process.

• Maintains computer-based filing system for forms and materials.
• Collects and records graduate and employer survey data; prepares and distributes surveys.
• Maintains clinical affiliation mailing list.
• Assists in researching records for completion of reports.
• Maintains instructional records to include grade/attendance records and syllabi for completion of reports submitted to outside agencies.
• Collects, reviews, and scans health records for all Allied Health students.
• Collects, reviews, scans, and maintains Allied Health faculty health records and credential and license renewals.

• Creates and prepares application packet materials, documents for program staff, student handbooks, and clinical handbooks other program publications.
• Prepares and disseminates clinical affiliation contracts.
• Assists in preparation of accreditation documents for programs and on-site visitation teams.
• Provides information on admission requirements and procedures for Allied Health Programs in person, by telephone, by mail, or electronically.
• Creates and posts application deadline information.
• Receive Allied Heath application packets; review and score applicant information; submit to appropriate personnel for review and selection.
• Types and sends application status letters.
• Schedules and assembles materials for new Allied Health student orientation sessions.
• Assists students with advising and registration process.
• Performs other duties as assigned.

• Reports to work on time, at appropriate workstation or department during all departmental/position scheduled work days and during all departmental/position scheduled work hours.
• Understands that failure to report for work and/or reporting late without prior approval are unacceptable practices and will result in disciplinary action.
• Performs a productive full day’s work.
• Ensures that service to students and the general public is top priority.
• Demonstrates a considerate, friendly, respectful and constructive attitude toward fellow employees and students.
• Adheres to all College and System policies and procedures.

• Possession of an Associates degree from an accredited institution is required.
• One year general clerical experience in a business office or in a service-related field is required.
• Previous experience in higher education is preferred.

Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. A complete application packet must be received no later than 2:00 pm, Thursday, May 25, 2023. Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. A complete application packet consists of:

• Completed Wallace Community College employment application
• Current Resume
• Cover letter describing specifically how your experience and qualifications meet the minimum requirements.
• Employment verification letter(s) verifying a minimum of one (1) year of full-time general clerical experience in a business office or in a service-related field. Letter(s) must include employment dates and job title and be on official letterhead with an authorized personnel signature. *ONLY when an applicant has a legitimate reason for not obtaining written verification by their own efforts, such as if the business is no longer in operation, an applicant may submit copies of appointment letters or contracts, and if that is not available, you may submit pay stubs or W-2 forms to confirm the one year of full-time general clerical experience.
• Appropriate transcript identifying the applicant, institution, date degree conferred, and verifying the applicant has received the minimum of an Associate's degree or higher. (A copy of the diploma will not suffice). NOTE: If employed, official transcripts will be required at that time.
  

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  ALL APPLICATION MATERIALS MUST BE SCANNED. It is recommended that you have digital (such as pdf) copies of your cover letter, resume, employment verification documents (if applicable), ALL required transcripts, and any other document identified in the vacancy announcement ready when you begin the on-line application process. You will be given the opportunity to upload these during the process. If you need assistance scanning documents, please contact:

• WE DO NOT ACCEPT FAXED OR E-MAILED application materials.
• When you finish the steps to apply, you will receive an on-screen notice that you have successfully applied. HOWEVER, this notice does not mean your application materials are complete in accordance with the vacancy announcement. It is the responsibility of the applicant to ensure they have submitted all necessary application materials in accordance with the vacancy announcement.
• All correspondence with applicants regarding the College's search process will be sent via e-mail.

In accordance with Alabama Community College System policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon receipt of a clearance notification from a criminal background check. Wallace Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security.

If you have a disability and require accommodations, please notify us at (334) 556-2519.

Wallace Community College is an Equal Opportunity Employer. It is the official policy of the Alabama Community College System, including postsecondary institutions under the control of the Board of Trustees, that no person in Alabama shall, on the grounds of race, color, disability, sex, religion, creed, national origin, age, or other classification protected by Federal or State law, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.

Wallace Community College will make reasonable accommodations for qualified disabled applicants or employees.

The College reserves the right to withdraw this job announcement at any time prior to the awarding.