Requisition No: 789144

Agency: Environmental Protection

Working Title: OPS GRANTS SPECIALIST III - 37979084

Position Number: 37979084

Salary: $28 per hour

Posting Closing Date: 12/16/2022

OPS Grants Specialist III

State of Florida

Department of Environmental Protection

Our Organization and Mission:

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to create strong community partnerships, safeguard Florida’s natural resources and enhance its ecosystem.

The Work You Will Do:

Deepwater Horizon Program, within the Division oF Water Restoration Assistance. This position will assist with initiating contract and grant agreements and will manage executed funding agreements associated with the Deepwater Horizon oil spill (DWH). In addition, this position will serve as a liaison between Department Project Managers, Legal office, Contract and Grant Administration, Finance & Accounting (F&A), and vendors/grantees for execution of agreements.

The Difference You Will Make:

You will manage funding agreements within DEP for a program specifically tasked with managing three funding streams that came under DEP’s management as a result of the Deepwater Horizon explosion in the Gulf of Mexico in 2010.

How You Will Grow:

DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

• This position is located at 3900 Commonwealth Blvd, Tallahassee, Florida.
• Tallahassee is a mid-sized city, the capital of the state of Florida, and is known for its beautiful parks and trails, rolling hills, canopied roads, museums, and natural resources.
• It is located less than an hour from Gulf of Mexico beaches, the Apalachicola National Forest, the St. Marks Wildlife Refuge, and waterbodies like bays, creeks, rivers, and springs to explore.
• Tallahassee is also home to the following college campuses: Florida State University (FSU), Florida A & M University (FAMU), and Tallahassee Community College (TCC).
• No state income tax for residents of Florida.

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s benefits package for eligible OPS employees includes:

• Participation in state group insurance (must meet eligibility requirements*). For more details consult with People First at 877-562-7287 or go to: https://www.mybenefits.myflorida.com/health/eligibility_and_enrollment/ops_employees
• Participation in the Florida Deferred Compensation Plan (457b). For additional details and online enrollment visit MyFloridaDeferredComp.com
• State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan). (For more information, please click Social Security Alternative Plan (aigrs.com) and read OPS Social Security Alternative Plan;
• Flexible Spending Accounts;

For a more benefits information, visit www.mybenefits.myflorida.com.

Pay:

$28 per hour

Your Specific Responsibilities:

The OPS Grants Specialist is responsible for managing funding agreements and therefore processes payment for vendor invoices, reconciles outstanding agreement balances monthly, drafts scopes of work, monitors amendments and change orders to contracts and grant agreements, routes agreements for signature, researches discrepancies and submits corrections to the F&A section. Assists with preparing annual reports of DWH projects required by Gulf Coast Ecosystems Restoration Council (RESTORE Council) and the Natural Resource Damage Assessment Trustees. Gather financial data from F&A, and gather project information from project managers, prepare and submit DWH annual reports by project number.

Required Knowledge, Skills, and Abilities:

• Ability to communicate effectively verbally and in writing.
• Ability to establish and maintain effective working relationships.
• Ability to perform accurately in a detail-oriented environment.
• Ability to prioritize, organize, and perform multiple work assignments under deadlines.
• Ability to compile, proofread, and route contract and grant agreements/amendments for review and execution.
• Ability to use State’s contract/grant management systems (FACTS and SharePoint).
• Ability to create and update FACTS workbooks for submittal.
• Knowledge of and the ability to interpret and apply state related policies, procedures, principles, and practices.
• Knowledge of and proficient use of computer applications to include Microsoft Word, Teams, Excel spreadsheets and Adobe Acrobat.
• Knowledge of the concepts, principles, and practices of contract/grant management, invoice review, processing and submittal.
• Knowledge of State’s accounting and procurement systems (MFMP and ELFF) is preferred.

Minimum Qualifications:

• A valid driver’s license.
• High school diploma and 2 years of experience with federal or state contracts and grants.

Preferred Qualifications:

• Experience in managing state agreements and contracts and the state procurement process.
• Florida Certified Contract Manager (FCCM) status.
• Excellent communication and people skills.
• Excellent organization and time management skills.

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

HR_VeteransPreference@dep.state.fl.us

HR_Recruitment@dep.state.fl.us

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.