Job Title: Operations Assistant

Job Summary: The Operations Assistant will provide support for our small business’ daily activities. The role requires excellent organizational skills, attention to detail, and the ability to multitask effectively. The Operations Assistant will be responsible for a variety of tasks, including data entry, electronic filing using online folder structures, scheduling meetings, processing bills and cutting checks for signature, creating hours logs and invoices, coordinating services for the office, managing supplies for the office, answering email and phone call inquiries, managing calendar appointments for the office, and proofreading company contracts. The ideal candidate will have strong communication and interpersonal skills and be able to work independently as well as part of a team on a variety of tasks. Additionally, they should be familiar with Microsoft Excel and Word, and have experience with various office equipment such as computers and copiers.

S.B. Clark Companies is a woman-owned small business operating in Denver, CO that unlocks the power of public finance to transform communities. Our team provides public finance consulting services to non-profit, for-profit, and housing authority developers using tax credits and municipal finance to build community-benefitting developments and affordable housing.

Our firm’s values are:

• Power of People o Community informed, client centered, employee focused o Honoring and aligning individual energy for collective impact o Building a community of inclusivity: seeking strength and perspective from diversity
• Clarity Driven o Transparency, trust, and honesty o Pretense-free and forthcoming o All questions welcome
• Simplify the Complex o 20 years expertise in community finance navigation o Lead with and create a legacy o Creating efficiencies in complicated systems
• Live in the Possible o Finding potential in people and processes o Solution oriented perspective o Willing to stretch into the uncomfortable for answers

Work Environment:
At S.B. Clark Companies, we take pride in our unwavering dedication to people, both our employees and our clients. We believe in fostering a collaborative work environment where our employees are not just valued for their skills, but also for who they are as individuals. We understand that work is just one aspect of our employees' lives, and we strive to create a culture that allows them to thrive in all areas of their lives. We are committed to supporting our employees' personal and professional growth.

Position duties and responsibilities:

• Demonstrate organizational skills and resourcefulness in coordinating and managing daily operations activities of the business, ensuring efficient and effective workflows.
• Schedule and coordinate calendar appointments, office events and meals, conference registrations and travel accommodations.
• Monitor inventory levels, place orders, and ensure that stock is replenished as needed.
• Hone customer service skills with general administrative tasks such as answering phone calls, responding to emails, and preparing reports.
• Exhibit a keen attention to detail and actively propose ideas for process innovation to streamline data entry, record keeping, and file management.
• Streamline accounts payable processes to ensure timely and efficient payment of bills and invoices.
• Collaborate with vendors and internal stakeholders to resolve billing issues and maintain positive relationships.
• Generate and deliver accurate and timely client invoices, providing follow-up reports and recommendations for improvement.
• Continuously evaluate and improve invoicing processes to maximize efficiency and accuracy.
• Drive process improvement by spearheading the development and implementation of innovative policies and procedures aimed at streamlining operations and enhancing overall efficiency.
• Proactively ensure compliance with all relevant laws and regulations, including health and safety regulations, to create a safe and productive work environment.
• Seek opportunities to improve operational processes/procedures and provide innovative recommendations to management, driving efficiency and effectiveness across the firm.
• Take charge of resolving any technological issues surrounding printers, phones, or internet to ensure seamless and uninterrupted operations.
• Contribute to the development of key legal documents, including engagement letters and task orders using strong attention to detail and proficient writing skills.

Qualifications:

• High school diploma or equivalent, with some college coursework in business administration, accounting, or a related field preferred.
• Relevant work experience, such as internships or part-time positions in operations or a related field, is a plus.
• Proven track record of self-motivation and the ability to take ownership of tasks and projects.
• Excellent organizational and time management skills to handle multiple tasks and priorities.
• Ability to complete tasks on a timeline.
• Strong attention to detail to ensure accuracy in data entry and record-keeping.
• Good written and face-to-face communication skills to interact effectively with team members and clients.
• Basic computer skills and familiarity with Microsoft Excel and Word and other relevant software tools.
• Ability to learn and become proficient in new software and tools quickly.
• Strong problem-solving skills to identify and solve operational issues.
• Flexibility and adaptability to respond to changing business needs and priorities.
• Maintaining confidentiality around proprietary financial information and proprietary tools.

Salary and Benefits:

At S.B. Clark Companies, we understand that our employees are the key to our success. We are committed to providing a comprehensive benefits package that includes an annual salary range of $48,000 - $56,000, based on experience. We offer flexible paid time off, health insurance, and a 401K plan with a matching contribution.

We believe in rewarding our employees for their hard work and dedication. As such, we offer performance-based annual bonuses and a monthly cash stipend to offset cell phone and home internet costs. We are also dedicated to supporting the professional growth and development of our employees, with opportunities for career advancement and professional development.

Application Instructions:

Please submit a PDF of your resumé with a cover letter that focuses on one or more of our values that resonate with you.

Job Type: Full-time

Pay: $48,000.00 - $56,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Parental leave
• Professional development assistance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Denver, CO 80203: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Required)
• Administrative: 1 year (Required)

Work Location: Hybrid remote in Denver, CO 80203

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