$15.45 to $18.55/hr. and a Free Family YMCA Membership

Monday through Friday

POSITION SUMMARY:

Under the supervision of the Executive Director, the Office Manager supervises and administers the financial services, communications, and administrative resources to support operations for the branch. This position is responsible for accurate record keeping and filing personnel records, human resource functions, and clerical operations. The position is responsible for demonstrating YMCA leadership competencies to ensure the mission, purpose, image and core values of the YMCA is conveyed.

ESSENTIAL FUNCTIONS:

• Responsible for management of the office, which includes the scheduling and training of all administrative personnel.
• Work with the Executive Director in a liaison role to the branch and community for volunteer recruitment and development.
• Oversee branch personnel services which include Paylocity, new hires, terminations and all branch record keeping procedures as outlined by the YMCA.
• Act as lead user/contact with Corporate MIS, finance, Human Resource & Payroll Departments to ensure staff access to appropriate training as new systems are implemented.
• Responsible for providing support services for the Board of Management.
• Provide support to the Executive Director in the United Way Campaign and Annual Support Campaign.
• Responsible for internal communications, bulletin board content, and the creation of supporting and branch newsletters.
• Oversee clerical responsibilities associated with human resources, accounts payable, cash reports, insurance, purchasing, document retention, program data and billing per YMCA standards.
• Coordinate the workflow of the office to assure maximum amount of clerical support for branch operations.
• Attend all required meetings, trainings and conferences.
• All other duties as assigned.

QUALIFICATIONS:

• At least 21 years of age and possess a high school diploma or GED. An Associate’s degree is preferred.
• Two years of administrative experience required. Two years prior YMCA experience is preferred.
• Must possess excellent administrative, office, and organizational skills; including excellent oral and written communication skills both independently and with a team.
• Must have knowledge of human resources management practices and procedures and office management practices.
• Must be proficient in computer skills and knowledge of various office software packages.
• A customer service focus and the ability to manage multiple tasks are a must.
• CPR/AED and First Aid Certifications are required or the ability to obtain within 60 days of hire.

PHYSICAL REQUIREMENTS:

• Must be able to sit or stand for extended periods of time.
• Must be able to bend and stoop frequently.
• Must be able to lift up to fifteen pounds.