About us

Marathon HVAC Service is a leading residential HVAC company based in Los Angeles, CA. Founded in 1990, the company has built a strong reputation for providing exceptional service and customer satisfaction. Marathon HVAC Service offers a comprehensive range of heating, ventilation, and air conditioning solutions for homeowners throughout Southern California.

We take deep pride in our employees, customers, and community, bringing our culture with us at Marathon speed to every interaction. We offer stability and growth for all employees, fostering a family environment, while hosting company summer and holiday events.

As we grow rapidly, we are looking for an experienced Office Manager that can operate independently, oversee and manage the daily office operations, work closely with the Executive Team to grow the company, and, most importantly, be a positive member of the Marathon family! The Office Manager role is of the utmost importance to achieve company goals, develop employees, increase efficiency, and champion the company culture at Marathon. Please apply to learn more!

Join our rapidly growing team at Marathon HVAC Service, a leading provider of heating, ventilation, and air conditioning services! We are currently seeking an energetic, proactive, and highly organized Office Manager to play a pivotal role in our expansion. This is an exceptional opportunity for self-starters who are eager to grow alongside us while managing accounts receivables and collections, HR/payroll, insurance, permits and licensing, and other general administrative tasks. If you have strong leadership skills, excellent communication abilities, and a thorough understanding of office management best practices, we want to hear from you!

Key Responsibilities:

• Drive the success of accounts receivables and collections by ensuring timely and accurate invoicing, payment tracking, and resolution of any discrepancies.
• Oversee HR/payroll activities, including processing payroll, maintaining employee records, and managing employee benefits and compensation, while fostering a positive work environment.
• Coordinate and manage insurance policies and claims, ensuring proper coverage for our expanding company, employees, and equipment.
• Ensure compliance with permits and licensing requirements, maintaining accurate records and timely renewals as our operations grow.
• Develop, implement, and maintain innovative office procedures, policies, and best practices to ensure efficient and effective operations in our fast-paced environment.
• Collaborate with other departments and support our growing team of technicians, optimizing office processes and contributing to the overall success of the company.
• Assist in monitoring expenses, and identifying cost-saving opportunities as we scale.
• Manage and maintain office equipment, inventory, and supplies, ensuring optimal functionality and efficiency to support our expanding team.
• Provide administrative support to the company's management team, contributing to our vision and growth.

Qualifications:

• Bachelor's degree preferred but not required.
• A minimum of 3 years of experience in office management or a similar role, preferably in a home services industry.
• Strong knowledge of accounts receivables, collections, HR/payroll, insurance, and permitting processes.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and familiar with accounting and payroll software.
• Excellent written and verbal communication skills, with the ability to interact professionally with our expanding team, clients, and vendors.
• Exceptional organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines in a dynamic environment.
• Detail-oriented with a strong focus on accuracy and efficiency.
• A proactive approach to problem-solving and a strong ability to adapt to our rapidly changing business needs.

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Weekend availability

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Whittier, CA 90605: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 3 years (Required)

Work Location: Hybrid remote in Whittier, CA 90605

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