Keller Williams Realty Professionals, the leading Real Estate agency in Lakes Country, MN is searching for a special person to be our new Office Coordinator. For the right person, this is the start on a path to a long and exciting career with a dynamic company full of opportunity! We value our team members above all else and prove it through our focus on personal growth, competitive pay, and unmatched growth opportunities!

Our ideal person is energized by opportunity, challenge and learning new things! You find joy in helping others, organizing, problem solving and staying busy! You always seem to excel at what you do and are hungry to grow something special and go from great to outstanding! You despise drama and have an opportunity to bring a new exciting energy and fun to our office!

If this sounds like you or someone you know, let’s talk!

Apply at klrw729 (at) kw.com using the subject line “Office Coordinator position”. Attach a resume and cover letter explaining your experience that lends to success in this role and why this opportunity is a great fit for both you and our company.

POSITION TITLE: Office Coordinator- Fergus Falls Office

REPORTS TO: Heather James, Market Center Administrator

OVERVIEW:

The Office Coordinator (OC) position is one-part administrative assistant, one part client reception, one part office manager. The OC supports leadership and agents through a variety of tasks related to organization and communication. The OC will become familiar with a variety of the real estate field's concepts, practices and procedures in order to accurately assist agents and clients. The OC must have the ability to effectively communicate via phone and email; work with a high level or organization and accuracy and with pace! You are the first impression and represent our office with a high level of positivity, friendliness and energy. You will be cross trained in essential duties of our Office Coordinator in the Baxter office as well as you will support each other consistently.

PRIMARY LOCATION: Fergus Falls Office, with in field and location specific work as required

PRIMARY RESPONSIBILITIES:

• Greet all walk-in clients and direct them as needed; ensure all clients are connected with an agent as necessary; provide an outstanding experience for all clients, both in person and by phone.
• Have a relationship-based attitude to build rapport and engage everyone. Treat our agents like our clients and proactively assist when and where needed, communicating to leadership as necessary.
• Maintain and elevate Social Media presence/ internal and external PR type assignments, and marketing through various sources
• Ensure effective communication on the MC’s initiatives and training calendar with the agents.
• Assist Baxter OC with Administrative duties as needed.
• Assist in multiple areas of onboarding new agents as needed from leadership.
• Assist with ALC and ALC committees as requested from leadership.

SECONDARY RESPONSIBILITIES:

• General office supplies, tools, and support- you are the go-to person for all things administrative at the office, including but not limited to; lockbox management, ShowingTime, listing management and maintaining efficient systems and models for tracking and inventory.
• Provide general office assistance and direction where appropriate for activities, recruiting, travel arrangement, training, and other such schedule activities

PARAMETERS OF AUTHORITY:

• Make proactive decisions regarding needs for the common areas you manage.

• Proactively suggest solutions for inefficiencies in systems for max productivity.

• Proactively assist in problem solving and improvement in our agent attraction and onboarding initiatives.

PERFORMANCE MEASUREMENT/BENCHMARKS:

Create a happy place to be and keep the environment clean and professional.
Become known as the go-to person for help, direction, contacts, and other admin related tasks.
Treat our agents as clients and be a problem solver

OBJECTIVES:

Treat this place like your own, be polite, be courteous, be attentive, helpful, be proactive in assisting both agents and clients.

We look forward to a conversation!

Job Type: Part-time

Pay: $14.00 - $20.00 per hour

Benefits:

• Professional development assistance

Schedule:

• 4 hour shift
• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Fergus Falls, MN 56537: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Administrative experience: 1 year (Preferred)
• Microsoft Office: 1 year (Preferred)

Work Location: One location

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