The Opportunity

The Office Assistant will provide a high level of customer service, perform a wide range of office, and facilities support activities which will help ensure the efficient operation of the organization.

What You’ll Do

• Complete all opening and closing duties including lights on/off, dishwasher load/unload, lobby and conference room maintenance – supply stocking and straightening, etc.
• Direct visitors, clients, interviewees, and vendors as needed
• Maintain phone coverage, including retrieval of voice messages
• Perform general clerical duties including photocopying, digital faxing, PE stamp ordering, binding and mailer projects, scanning, name plate ordering, and creating emails and reports as needed, etc.
• Perform general facilities duties including parking and badge distribution, assistance with maintenance and work orders, communication of facility changes and updates, and will provide administrative support to the Facilities team.
• Vendor invoice coding and approval
• Retrieve, open, sort, and distribute incoming correspondence (USPS)
• Maintain postal meter– updates, load postage, and replace ink as needed
• Prepare, ship, and maintain supplies for UPS, USPS and Fed Ex. Researching and coordinating other courier services as requested
• Retrieve, assign, and complete requests for information and administrative support submitted through the admin and facilities help desk ticket system and in person
• Monitor and maintain office and facilities supply inventories w/consideration for budget and cost-effective solutions, including special order requests
• Assist in the preparation of meetings and townhalls
• Create digital signage for individual offices as directed by the communication department
• Create “life event” acknowledgements – cards, flowers, gifts, memorials, etc.
• Provide excellent customer service to both internal and external clients
• Complete errands and all other duties as assigned
• Follow all company policies and procedures

What We Expect from You

• A High School degree or equivalent (GED) required
• Minimum of 1 year of relevant experience or training
• Proven proficiency in Microsoft Software Applications (Word, Excel, Power Point, Outlook) and other relevant technologies
• Knowledge of standard office equipment
• Must possess well-rounded knowledge of commonly used concepts, practices, and procedures
• Ability to take direction well, use active listening skills, ask questions, and take notes if necessary
• Must demonstrate excellent verbal/written communications, time management, interpersonal and organizational skills, and meticulous attention to detail, accuracy, and follow through
• Ability to work both independently and collaboratively with individuals at all levels in the organization in a team environment
• Ability to maintain confidentiality
• Must have authorization to work permanently in the U.S.

As you consider applying for a position at Ulteig, we encourage you to think outside the box – because we do! You might not meet 100% of the skills listed in a description, but we are committed to hiring people with exceptional talent, ability and potential, and then creating an environment where they can become the best versions of themselves. We don’t want to miss out on the possibility of speaking with the next outstanding Ulteig team member, so please apply if you think this role is a great match for your unique skills and strengths. And, yes, relevant military experience is absolutely considered for transitioning service members.

What You Can Expect from Ulteig

For over 75 years, we’ve built a culture focused on people – both our clients and our employees. We realize that a huge part of our success has relied heavily on the dedication and focus of our workforce; this is why we make investing in our employees a top priority. Being 100% employee-owned means, we take our own success and the success of our clients personally.

We offer our team members:

• Flexible Workplace
• Employee Ownership
• Competitive Total Rewards
• Collaborative Environment
• Innovative Culture
• Career Development

Comprehensive Benefits:

Our comprehensive benefits package offers an assortment of health care and other wellbeing benefits including but not limited to medical, dental and vision plans, disability, and wellness programs.

To support a healthy work-life balance, we offer flexible work arrangements, paid time off and company paid holidays.

Other financial and retirement benefits include a company matched 401(k) plan, a lucrative employee referral program and an Employee Stock Ownership Plan (ESOP). Employees may also be eligible for a performance-based bonus program.

We are proud to be a 100% employee-owned company. As employee-owners, our professionals are empowered to drive not only their personal growth, but the company's achievements. They share in the financial rewards of that success through company ownership.

Working at Ulteig is more than a job, it means you will be making a difference. Our vision is to be among the most highly regarded engineering and technical services firms in North America. Ulteig connects people and resources to develop compelling, integrated solutions across multiple Lifeline Sectors®, including power, renewables, transportation and water. Ulteig's footprint spans the country and leverages its expertise with a wide range of public and private clients.

If you would like to be a part of a company that empowers its employees, apply today!

ACHIEVE | GROW | COLLABORATE

Ulteig is a Drug Free Workplace

Notice to Recruiters and Staffing Agencies: to protect the interests of all parties, Ulteig Engineers, Inc., will not accept unsolicited resumes from any source other than directly from a candidate or an approved vendor that has a written and signed agreement in place with Ulteig. Please do not contact or forward resumes to our company employees or locations. Any unsolicited resumes will be considered Ulteig property. Ulteig is not responsible for any charges or fees related to unsolicited resumes.