Human Resources Administrative Assistant

On-Site Work Location: 151 Lawrence Street, Brooklyn NY 11201

Hours: Full Time

Salary: $40,000 - $45,000

Brooklyn Community Services (BCS) partners with members of the Brooklyn community to overcome obstacles on their pathway toward self-determination. Since 1866, founded on the principle of neighbors helping neighbors, BCS has worked in neighborhoods impacted by systemic poverty. Today, we continue to strengthen communities by fostering the educational success of children, the leadership development of youth, the employment and housing stability of adults, the advancement of individuals living with disabilities, and the empowerment of seniors and families. Through 42 programs, and over 400 staff, Brooklyn Community Services serves more than 20,000 people each year.

Position Summary:

The Human Resources Assistant plays a key role in supporting the Human Resources department by providing administrative support to the team in all functional areas. Duties include assisting with filing, scheduling, onboarding tasks, file maintenance, billing and invoice processing, supporting major projects and initiatives, and supporting communications for the Human Resource department. The Human Resources Assistant must work in close and successful collaboration with other members of the Human Resources and administrative staff and management throughout the organization.

Responsibilities:

• Review email accounts and route (former employees and group mailboxes)

• Assist with preparation, distribution and follow-up to all forms of individual and mass correspondence and communication

• Effectively respond to staff and managers at all organizational levels

• Assist in the collection, review, coding and submission of invoices

• Responsible for the inventory, maintenance, update and creation of all employee files electronic or hard copy stored on and off-site

• Review and triage mail, faxes and electronic documents, including email accounts and route appropriately for follow-up

• Assist in the maintenance and distribution of departmental records including spreadsheets, presentations, reports and correspondence

• Support overall Human Resources initiatives and objectives in a timely and effective manner

• Perform other administrative and project support assignments as required

  
  

Minimum Qualifications:

• Two years of college-level education and two years of relevant experience or a successful combinations of education and experience

• Effective customer service and interpersonal skills

• Demonstrated ability to handle sensitive and confidential situations with tact and professionalism

• Demonstrated ability to remain organized and produce work with high degree of attention to detail

• Intermediate proficiency with Microsoft Office and Google Suite or related software

• Demonstrated ability to support and collaborate with a multifunctional team

• Familiarity with systems and processes in use by BCS such as HRIS, payroll, electronic finance and filing systems such as Iron Mountain DigiScribe/Filebound, Ceridian/DayForce, Bill.com a plus

  
  

BCS requires that all employees entering the workplace be fully vaccinated against COVID-19 unless an exemption is granted as a medical or religious accommodation.

BCS is an Equal Opportunity Employer. Auxiliary aids and services are available upon request to individuals with disabilities.