About us

The Peoria Citizens Committee for Economic Opportunity, Inc. (PCCEO) is a Community Action Agency and leadership organization that promotes self-sufficiency and economic security. PCCEO has a commitment to life-long learning and serves as an agent for transformational change to help individuals and families improve their quality of life in Peoria County. "Community Action changes people's lives, embodies the spirit of hope, improves communities and makes America a better place to live. We care about the entire community, and we are dedicated to helping people help themselves and each other."

JOB PURPOSE: The Administrative Assistant will coordinate recurrent administrative and clerical functions of the Director, Head Start unit. The Administrative Assistant will also serve as the personal and confidential assistant to the Director, Head Start unit, and recorder for the PCCEO Board of Directors and Policy Council.

EDUCATION AND WORK EXPERIENCE: Required: High School graduate with some college; supervisory experience, and the ability to manage the Head Start Director's office in his/her absence. Preferred Associate Degree in Office Professional or related.

KNOWLEDGE AND SKILLS: Proficient in the use of Microsoft Office Suites.

DUTIES AND RESPONSIBILITIES: 1. The Administrative Assistant will develop and maintain administrative processes and personal files of the Director, Head Start unit. 2. Coordinate submission of the Child and Adult Food Care Program application, monitoring, reporting, and review monthly count reports. 3. Provide supervisory direction to assigned staff and coordinate appointments with and for the Director, Head Start unit. 4. Coordinate the establishment and maintenance of effective administrative channels to and from the Director's, Head Start unit, office. 5. Provide assistance in the following areas: a. Preparation of official correspondence for Director's, Head Start unit, signature. b. Collection, assimilation and consolidation of information from the various Head Start staff offices for presentation to the Director, Head Start unit. c. Monthly Progress Reports and Semi-Annual Reports d. Development of graphic displays for briefings, conferences and seminars. e. Legislative analysis and resource mobilization. 5. Maintains a central file on all programmatic and fiscal reports, internal and external correspondence, etc. and a chrono log on each. 6. Types, composes and files routine correspondence and other records; supervises mail routing and documentation. 7. Greets visitors, ascertains nature of business and directs visitors to appropriate offices. 8. Arranges travel schedules and reservations, complete travel and reconciliation documentation. 9. Maintain all personnel records/files and assure required information is entered and logged (i.e., application/resume, transcripts, DCFS forms, authorizations, etc.)

Performance Factors

Attendance and Dependability: The employee can be depended on to report to work at the scheduled time and is seldom absent from work. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments. Communication and Contact: The employee communicates effectively both verbally and in writing with superiors, colleagues, and individuals inside and outside the Company. Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the Company. The employee exhibits a professional manner in dealing with others and works, to maintain constructive working relationships.

Agency Expectation of Employee

1. Adheres to Agency Policy and Procedures.

2. Acts as a role model within and outside the Agency.

3. Performs duties as workload necessitates.

4. Maintains a positive and respectful attitude.

5. Communicates regularly

6. Demonstrates flexible and efficient time management and ability to prioritize workload.

7. Consistently reports to work on time prepared to perform duties of position.

PCCEO is an Equal Opportunity Employer

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
Yes following all CDC and IDPH guidelines

Education:

• Associate (Preferred)

Experience:

• Administrative Assistant: 5 years (Required)

Work Location: One location

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