GLENBROOK HIGH SCHOOL DISTRICT 225
3801 W LAKE AVENUE

GLENVIEW, IL 60026

Grants Manager

Job Description

Department: Business Services

Location: GBA

FLSA Status: Exempt

Retirement System: IMRF

Term: 239 Work Calendar

Unit Classification: Non-Licensed Administrator

Wage Classification: Annual Salary

Supervisor: Director of Business Services / CSBO

Position Summary

The Grants Manager is responsible for performing grant management duties relating to procurement, implementation, and management of funded projects/accounts. The person in this position performs budget-related professional duties, including operating computerized accounting systems, maintaining the revenue and expenditure budgets, and preparing accounting analyses and financial reports as requested.

Education and/or Experience and Qualifications

■ Master’s degree in a related field (preferred).

■ Bachelor’s degree in Finance or business administration.

■ Minimum of two (2) years experience managing grants in an education setting.

■ Current knowledge pertaining to best practices in completing district, state, and federal grants.

■ Ability to present and produce documents at a high level of sophistication.

■ Ability to make rational decisions, problem-solve and effectuate change.

■ Ability to establish and maintain a collegial relationship with all departments.

■ Must possess knowledge of the state and federal laws related to curriculum, instruction, and assessment, as well as English Learners and Special

Education.

■ An equivalent combination of training and experience may be used to meet the qualifications requirements.

Essential Functions

■ Oversees and ensures compliance with all local, state, and federal grants/projects/reimbursements. This includes, but is not limited to, Title grants, Program Content grants, Special Education grants/reimbursements,

Medicaid, Building grants, Emergency Relief grants, etc.

■ Processes all financial aspects of all grants management, including, but not limited to

• Reconciliations;
• Illinois State Board of Education quarterly expenditure reports and reimbursement requests;
• Complete all required grant reporting (e.g., comparability report, service plan report);
• Enter grants budgets and revisions into appropriate financial databases;
• Enter journal entries, budget entries & amendments into appropriate financial databases;
• Calculate the indirect cost rate and process payment to the school district;
• Coordinate Illinois State Board of Education compliance visits;
• Complete annual financial audit requests; and
• Support procurement processes and coding for all grants.

■ Prepares grant applications that effectively capture the District’s vision and clearly articulate identified needs, implementation steps, timelines, budgets, and evaluation processes.

■ Develops grant applications according to requests for proposal and funding requirements.

■ Provides technical assistance to district personnel seeking funding opportunities and proposal development.

■ Reviews grant proposals developed by internal or external stakeholders and provide feedback as appropriate.

■ Researches best practices and evidence-based programs to support the development of grant program designs.

■ Researches new grants, develops and submits applications, administers budgets, and oversees the operations of the District's Federal programs.

■ Provides oral and written reports to other administrators on grant acquisition efforts.

■ Disseminates information about grant opportunities to appropriate staff.

■ Facilitates private school consultations, and completes required documentation, including procurement.

■ Keeps accurate and up-to-date files on all past and present grants.

■ Collects reliable data and prepares and submits all reports in a timely and accurate manner as required by the Illinois State Board of Education and private grant entities.

■ Screens grants for the possibility of future district costs in continuing programs initiated through those grants and review all current and future implications to the District.

■ Acts as a liaison to state and federal programs, the Illinois State Board of

Education, and other state and federal agencies.

■ Identifies and cultivates community resources and partnerships with the

Glenbrook Foundation, Glenbrook School Health Center, and college and university partnerships.

■ Assists external auditors for the purpose of providing supporting documentation and/or information on internal processes that are required to ensure a thorough, accurate, and timely financial audit

■ Serves as a backup to other Business Services team members as requested, to support unusually large processing cycles and/or absences.

■ Performs special projects and assignments at the direction of the Director of

Business Services / CSBO or designee.

District, School, and Department Culture

■ Models mutual respect; integrity; professionalism; multicultural awareness; gender, racial and ethnic equity; and the values, beliefs, and attitudes that inspire others to perform to their highest potential.

■ Recognizes and respects divergent opinions and respects the authority of others.

■ Maintains high visibility and supports all building staff.

■ Maintains open communication with all building and district staff members through various meetings to ensure information is disseminated in a timely manner.

■ Communicates and promotes high expectations for all the work performed.

■ Promotes data-informed decision-making in various contexts, including curriculum design, assessment, and evaluation, and oversees grant management programs that support school improvement initiatives and college and career readiness.

Skills Required

To perform this job successfully, an individual must demonstrate satisfactory performance in each essential duty. The requirements listed below represent the skills and abilities required for this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

■ Ability to maintain composure in difficult situations to keep a respectful and friendly environment for students and staff.

■ Ability to establish and maintain effective working relationships with staff members and students.

■ Ability to communicate in English clearly and concisely, both orally and in written form.

■ Ability to maintain and grow current job skills as directed.

■ Ability to use electronic devices and commonly used software, including student management and grade book software, finance software (Skyward preferred),

Microsoft Office, Google Apps for Education, state database systems, and other cloud-based software. Must have the capacity to learn and become proficient with new computer software as needed with minimal guidance.

■ Ability to perform essential duties with an awareness of school district requirements and Board.

■ Proficient with PCs, tablets, and other mobile electronic devices.

■ Demonstrated aptitude for the work to be performed

■ Demonstrated aptitude as a self-starter who works with minimal supervision

■ Effective human relations and problem-solving skills

■ Strong orientation toward providing customer service

■ Strong work ethic and organizational skills

■ Ability to maintain confidentiality

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

■ While performing the duties of this job, the employee is regularly required to stand, sit, walk, talk, and listen.

■ The employee is frequently required to stand, walk, operate office and computer equipment, reach with hands and arms, and frequently repeat actions with the same hand, arm, or finger motion, such as when entering data at a computer.

■ Specific vision abilities required by this job include close vision and the ability to adjust focus. In addition, the ability to withstand the long-term use of computer monitors is required.

■ The employee may occasionally lift and move up to 30 pounds, such as file boxes.

Work Environment

The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

■ The noise level in the work environment is usually low; however, occasionally, the noise level will be moderate or high.

■ The pace of the work tasks is considered fast.

■ Work is at multiple job sites daily.

The information in this job description is for compliance with the Americans with

Disabilities Act (ADA) and is not an exhaustive listing of duties performed in this position. The individuals currently holding this position perform additional duties, and additional duties may be assigned.

Glenbrook High School District 225 provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

The District has a policy of active recruitment of qualified minority employees, licensed and non-licensed. Individuals requiring assistance completing an application for this opening should contact the Human Resources Office.

Retirement System

This position has been determined as an IMRF-qualified position. Participation in

IMRF is not optional for employees in positions that meet IMRF qualification standards.

Member and employer contributions are a legal requirement for governmental units participating in IMRF. These contributions are calculated as a percentage of monthly wages. Member contributions are a condition of employment for covered employees and will be deducted when wages are paid.

For more information on IMRF membership and benefits, go to: https://www.imrf.org/new-member

Approved - February 13, 2023

Job Type: Full-time

Pay: $72,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

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