The Financial Coordinator has a dual direct reporting line to the General Manager and the Director of Accounting. The General Manager is the primary reporting line from an operational standpoint while the reporting line to corporate provides the financial coordinator with a measure of independence regarding maintaining company policy within the Cafe.

The Financial Coordinator performs specific, required duties in the Cafe related to Accounting, Payroll and Human Resources. In addition to those duties, the Financial Coordinator has day-to-day oversight responsibility for the financial and administrative controls at the Cafe regarding Cash, Accounts Receivable, Inventory and Human Capital.

Responsible for maintaining and enforcing Cafe financial, Human Resources & Administrative controls per Company policy, to include:

• Review monthly profit & loss statements and research variances.
• Coordinate the annual budget process alongside the management team.
• Partner with the corporate accounting team and the regional controller for support.
• Hire, train, & retain skilled team working in the Financial Assistant positions in the cafe.
• Support neighboring cafes in the local market with accounting & administrative assistance.
• Perform steps from the Company audit program on a regular basis and reporting exceptions to the General Manager for corrective action.
• Ensure the hiring process for hourly employees is performed and documented in compliance with Company policy and Federal & State laws.
• Report any Cafe employee relations issues, public liability and worker’s compensation issues, to the General Manager and/or the Corporate Human Resources department, as necessary.

Responsible for specific financial and administrative duties within the Cafe, to include:

• Accurately enter invoices in a timely manner.
• Issue Accounts Receivable invoices to clients and oversee collection process.
• Completing or reviewing the House Account reconciliation on a monthly basis, notifying the General Manager of any at-risk receivables and making sure that action is taken to collect payment.
• Verify new hire process is being followed and all onboarding is compliant with federal & local policies.
• Maintaining files, per Company Policy, for personnel files, vendor invoices, Human Resources compliance files and other required filings.
• Present a professional image to employees, management and guests.

This job description reflects the position’s essential functions; it does not encompass all of the tasks that may be assigned.

• Minimum 4 years bookkeeping experience or equivalent.
• Restaurant or hospitality accounting experience preferred.
• Working knowledge of Microsoft Excel, Word & PowerPoint.
• Highly motivated, energetic and willing to learn.
• Ability to maintain confidentiality.
• Ability to use independent judgment and initiative.
• Ability to work with interruptions in a high-energy environment.
• Ability to process new information quickly.
• Strong organizational skills.
• Must possess strong communication and listening skills.
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Multiple language abilities a plus, fluency in English required.

• Ability to move throughout the corporate office and Cafes during visits (standing, walking, kneeling, and bending) for extended periods of time.
• Ability to sit for extended periods of time.
• Ability to make repeating movements of the arms, hands, and wrists.
• Ability to express or exchange ideas verbally and perceive sound by ears.
• Manual dexterity, hand-eye coordination, and ability to work with hand above shoulders.
• Ability to occasionally, regularly, frequently move objects (lift, push, pull, balance, carry) up to 10.
• Ability to turn or twist body parts in a circular motion.
• Ability to tolerate exposure to heat, cold, chemicals, and loud/noisy environment.
• Ability to travel via auto or airplane for long periods of time.

Closing:

Hard Rock International is an equal opportunity employer. We live our motto LOVE ALL – SERVE ALL, and strive to foster an inclusive workplace culture for every team member. Hard Rock welcomes and encourages applications from people with disabilities. Consistent with the Americans with Disabilities Act (ADA),it is the policy of Hard Rock to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact a member of our Human Resources team.

Disclaimer

While this is intended to be an accurate reflection of the current job, management reserves the right to revise the current job or to require that other or different tasks be performed when circumstances change, (e.g. emergencies, changes in personnel, workload, rush jobs or technical developments).