Executive Administrator to C-Level Executive Team Members

Who You Are:

You are a trusted support professional who understands what it means to partner with and support dynamic executive leaders. You have a keen eye for detail, work fast, and just *might* even have a crystal ball with which you can foresee a leader's needs before they even ask.

You bring advanced working knowledge of scheduling and productivity tools (for us, that means the Microsoft suite of tools - think Outlook, Microsoft Teams, Excel, etc.), including PowerPoint skills.

Your Day to Day:

• You'll be supporting members of the ELT ("executive leadership team"), managing everything from scheduling, calendaring, and helping them juggle priorities and pivot "on the fly."
• Perform diverse and confidential administrative duties.
• Effectively navigate prior-documented procedures.
• Manage and prioritize leader's time, calendar, and deliverables.
• Coordinate logistics, including preparation and follow-up from meetings.
• Prepare and distribute materials for meetings, create agendas with executive and follow up with meeting minutes.
• Handle all travel and expenses, always searching for alternatives that will best serve the leader's schedule.
• General administrative duties (taking detailed notes) and special projects with constantly moving dates and priorities.
• Plan weeks ahead to prepare executive for meetings, travel, etc.
• Plans and coordinates on boarding for new executive hires.
• Order supplies, equipment and other office management, and facilities needs as identified.

Knowledge, Skills and Experience to Be Successful in This Role:

• Minimum of 5 years of executive administrative assistant experience in a fast-paced company environment.
• Microsoft Office technical skills – including Word, Excel, PowerPoint, Teams, Outlook. Advanced Excel preferred.
• Sense of urgency and thrives in a highly fast-paced, fluid environment while remaining calm and composed in occasionally-stressful situations.
• Ability to project-manage multiple initiatives, tasks simultaneously.
• Demonstrate initiative to anticipate work-flow needs and proactively plan accordingly.
• Strong trouble-shooting and solutioning skills.
• Exceptional levels of professionalism and ability to appropriately handle confidential information.
• Strong time management and organizational skills.
• Able to manage complex and extensive scheduling, including travel.
• Demonstrated experience exercising excellent judgment and the ability to take initiative with a confident and professional demeanor.
• Excellent verbal and written communication skills with the ability to work independently.

Education:

• Bachelor's Degree highly preferred

Work Location:

• One location, downtown St. Petersburg

Work Remotely:

• Hybrid - onsite 3 days a week