Executive Assistant Job at Atlas Networks
REQUIRED:
Please submit a resume and cover letter that includes all relevant work experiences, current contact information, and references. Your cover letter is the key to getting our attention.
Note: This position requires 5 days per week in-office with occasional evening requirements.
Atlas Networks is a Seattle based telecommunications company founded in 2008. Atlas is committed to providing the Seattle community with the fastest and most reliable Internet service available. We offer speeds up to 10 Gbps while avoiding unnecessary fees and bandwidth caps. Along with Internet, we specialize in Unified Communications as a Service (UCaaS), VoIP, and managed network services.
Atlas Networks is seeking an Executive Assistant to support the CEO and management team. This role will support vital admin activities while also contributing to processes and policies that directly impact our customers, employees and the company. The work environment is fast paced and sometimes intense. This candidate needs to be an expert at multi-tasking, ability to employ critical thinking, and demonstrate exceptional attention to detail is critical. This role entails many job facets, managing calendars and setting appointments, interfacing with customers and vendors, generating reports, solving problems using critical thinking, as well as data entry and organizational tasks.
The duties of this job require a high degree of specialized expertise and skill in maintaining established standards of quality and accuracy. Drive, determination and a self-disciplined approach to achieving results that meet these established criteria are necessary for successful job performance. While the pace of the work is faster than average, quality is never compromised. The focus of communication and organizational relationships is based on technical expertise. The work requires specialized technical problem solving and ingenuity while working within approved organizational systems and technology, and the demonstration of the values of integrity, quality and caution. New ideas and concepts are also important but will be carefully analyzed and tested before communication and adoption. The position encompasses a defined span of control and opportunity for someone who engenders trust, demonstrates a sense of urgency and assures consistent achievement of quality standards. The work requires making decisions that support company guidelines authoritatively and quickly.
Core Responsibilities:
- Calendar management/scheduling for the CEO and management team.
- Meeting dictation and note-taking.
- Attend company strategic retreats several times yearly (requires travel) for note taking and logistics handling.
- Research projects, identifying solutions, presenting options to management team.
- Data entry & filing.
- Event planning/management.
- Ability to monitor progress on internal processes and step in for corrective action when process is not followed correctly or completely.
- Assisting in updating and editing internal documentation.
- Light HR duties mainly around documentation.
- Manages employee onboarding/departing process.
- Interfacing with outside vendors and being hyper responsive to requests.
- Additional duties that may be assigned by management as part of the day to day operations of the company.
COVID-19:
Proof of vaccination is required for all in office employees.
Pay Range:
$65,000 - $80,000
Benefits:
- PTO/Sick Leave
- Paid holidays
- Medical, Dental & Vision
- Cell phone stipend
- Commute reimbursement stipend
- A kick-ass group of people to work with
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