Editorial Assistant Job at The National Academies
Job Description Summary:
The Proceedings of the National Academy of Sciences (PNAS), a peer-reviewed journal of the National Academy of Sciences (NAS), is an authoritative source of high-impact, original research that broadly spans the biological, physical, and social sciences. The journal is global in scope, and submission is open to all researchers worldwide.
PNAS values diversity in our staff and strives for a culture that promotes equity and inclusion in our workplace and activities. Our team comprises all backgrounds, races, creeds, nationalities, gender and sexual identities, and we foster a workplace as diverse as the community in which our journal proudly resides. We pledge to cultivate an environment and culture that promotes inclusion and values the respectful participation of all individuals who help advance the mission of the journal and institution.
Job Description:
The Editorial Assistant provides administrative support for the processing and peer review of standard manuscript submissions. Handles routine phone and email inquiries from authors and reviewers. Works closely with the journal’s editorial board to facilitate the peer review process for articles submitted to PNAS. Reports to the Assistant Managing Editor or Senior Editorial Coordinator and keeps them informed about problem papers.
ESSENTIAL JOB DUTIES
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Responsible for overseeing all aspects of peer review coordination from submission to transmittal for research articles (Direct Submission and Brief Reports)
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Complete quality control checks for incoming research articles
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Correspond with authors, editors, and reviewers about needed items, deadline extensions, pending submissions, and status inquiries
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Notify authors of manuscript decisions
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Screen revisions for plagiarism and escalate to editorial ethics manager as needed
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Monitor updates to the online submission systems and ensure requisite changes are made to the Information for Authors
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Merge or update reviewer records with current information to maintain an up-to-date database/reviewer pool
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Transmits manuscripts to production vendor
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Act as the point of contact for production queries received from the production vendor
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Contribute input for enhancements to the submission system
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Perform a variety of clerical and administrative tasks such as answering general queries sent to the editorial inbox and answering the telephone
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Special projects and additional tasks as assigned
NONESSENTIAL JOB DUTIES
Other related duties and projects as assigned
MINIMUM QUALIFICATIONS
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High School Diploma, GED, or equivalent knowledge.
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Two years of related experience
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Excellent written communication skills
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Highly organized and detail-oriented
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Proficient in Microsoft Office Suite, especially Excel
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Proven ability to be a collegial and effective member of a team
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Ability to read and comprehend complex material
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Ability to solve intellectual problems using established rules, procedures, and precedents
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Ability to handle sensitive material with discretion
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Ability to work at a computer for extended periods of time
PREFERRED QUALIFICATIONS
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Bachelor’s degree
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One year of related experience
Work Environment: Telework position, with occasional travel between National Academies’ facilities and to off-site meeting/sponsor locations. In accordance with the National Academies’ commitment to provide a safe and healthy workplace, all employees must be fully vaccinated against COVID-19, except as otherwise permitted under a reasonable accommodation for medical or religious reasons. Unless granted an accommodation, successful applicants will be required to confirm their vaccination status and proof of vaccination promptly upon beginning employment. Applicants needing accommodations should indicate this in their application; applicants will not be discriminated against in the hiring process on the basis of requesting an accommodation.
The National Academies’ Statement on Diversity and Inclusion:
To promote diversity and inclusion in the sciences, engineering, and medicine, we are committed to increasing the diversity of the National Academies’ staff, members, and volunteers to reflect the populations we serve. We pledge to cultivate an environment and culture that promotes inclusion and values respectful participation of all individuals who help advance the mission of the institution.
Equal Opportunity Employer:
It is the policy of the National Academies to recruit, hire, transfer, compensate, and promote people in all job categories and to administer all other personnel actions, terms and conditions of employment in a manner that is consistent with equal employment, and does not discriminate on the basis of race, creed, ethnicity, color, national origin, sex, sexual orientation, gender identity, age, religion, disability, medical condition for which a person has been rehabilitated or cured, marital status, family responsibilities, genetic information, political affiliation, personal appearance, matriculation, unemployment status, veteran status, or any other characteristic protected by applicable laws. It is also the institution's policy to recruit, hire, promote, and provide reasonable accommodation to qualified individuals with disabilities and covered veterans who are otherwise qualified.
Any qualification to be considered equivalent, in lieu of stated minimum, requires the prior approval of the Office of Human Resources.
The above statements are intended to describe the general nature and level of work performed by employees assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Some functions in this description may be specific to a particular unit of the National Academies and not applicable to other units.
The above statements are intended to describe the general nature and level of work performed by employees assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Some functions in this description may be specific to a particular unit of the National Academies and not applicable to other units.
Job Family:
PUBL
Employee Type:
Scheduled Weekly Hours:
37.5
City/State:
Washington, District of Columbia
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