Company Description

About KIPP Miami

KIPP Miami is part of the KIPP (Knowledge is Power Program) national nonprofit network of college-preparatory, public charter schools educating elementary, middle and high school students. KIPP has a 25-year track record of preparing students for success in college and life. Founded in 2018, KIPP Miami operates three nonprofit charter schools in Greater Miami’s Urban Core communities. Currently, KIPP Miami educates students in grades K-3 at KIPP Sunrise Academy and middle school students at KIPP Liberty and KIPP Courage Academies. To learn more, visit www.kippmiami.org.

Job Description

Here's what you should know:

The Director of Regional Operations & Compliance is a key member of the KIPP Miami operations’ team that drives and manages several strategic and organization wide priorities to ensure that our instructional staff can focus on providing a world class education to our students. The organization wide strategies and priorities include, but are not limited to, managing key special projects for the region, operationalizing and supporting all region-wide initiatives and KTAF lead initiatives to the school, , provides operational and logistical support to regional programming, manage organizational compliance needs & policies and drive forward network and regional priorities.

Here's what you'll be doing:

Event Planning, Coordination and Management

• Support regional staff with travel logistics
• Approve all Egencia trips for regional teammates
• Manage any large regionally mandated travel (Heartbeat Summit, etc.)
• Manage regional events such as but not limited to regional PDs, New Staff Orientation, holiday party, retreats and TEAMspys
• Ensure that regional events are executed according to project plan and milestones are hit
• Manage all regional teammate office needs so that there is not interference with school operations
• Manage school and regional calendar and communications
• Plan logistics for various meetings and special events
• Manage and execute all Rm 11 meeting
• Manage and execute planning meetings as necessary (inclusive of but not limited to Summer PD planning, special event planning, etc.)
• Supports CMO and regional departments in defining and implementing regional level work streams in the areas of technology, facilities, nutrition, compliance, recruitment and enrollment.

Staff Support

• Coordinate regional employee background and fingerprint checks
• Manage background check vendor for the region
• Manage staff onboarding to the organization
• Support schools in onboarding and offboarding processes for staff
• Coordinate and execute regional staff appreciation
• Coordinate any regional professional development support
• Support team in survey completion and correct HR assignments
• Lead and manage various regional communication streams
• Communicate all operational updates through staff specific communication streams
• Manage internal communications processes and finalize communications inclusive of monthly staff newsletter, monthly family newsletter and weekly SL/ DCO newsletter
• Assist in managing team and staff recognition
• Support tools and templates for staff meetings

Board Management

• Schedule all KIPP Miami and KIPP South Florida board meetings and committee meeting to ensure compliance with state and local laws; post meetings on website as necessary
• Ensure quorum for board meetings
• Lead efforts to prepare agenda items for board meetings and ensure presenters are assigned tasks and prepared to present; run board prep meetings
• Assemble all board books and ensure resolutions are accurate and vetted by MDO and KTAF key stakeholders
• Manage board meeting minutes and resolutions and file in google drive
• Manage all logistics for all board meetings

Compliance

• Coordinate and manage volunteer clearance and projects in partnership with school operations team
• Ensure compliance on school website
• Manage staff certification monitoring for required staff: ESE, ESOL, Gifted
• Research and support various compliance initiatives and help to draft, manage and organize policies
• Support regional compliance meetings
• Manage required staff completion of state compliance PD
• Support master plan point accreditation (coming soon)
• Create and maintain internal staff resource pages
• Edit and update as necessary regional policy documents
• Support Director of Student Experience in training and holding A.P. of Culture and Deans of Students accountable for correct coding, documentation and management of student discipline issues
• Serve as the Title IX coordinator
• Support in auditing and driving district compliance on student behavior and curriculum and compliance review

Student Recruitment and Enrollment

• Support the monitoring of student registration and conversion data across the region
• Assist with any family follow up or support with applications
• Support ongoing student recruitment initiatives

Purchasing/ Budgeting and Finance

• Coordinate and complete purchases for the region
• Ensure regional office is fully stock with necessary supplies, manage inventory and make purchases as needed
• Manage all receiving of goods and services in COUPA
• Manage purchasing of regional contracts, software, leases and contracted vendors
• Manage regional budget for supplies
• Manage credit card expenses and complete monthly credit card reconciliations on time
• Manage tracking of emergency funding requests and expenses
• Manage budget for identified regional budge lines
• Emergency Fund Purchases
• Ensure timely payment for leases and contracted vendor
• Help to organize and manage communication for monthly regional budget meetings
• Help to manage and organize the budget setting process with all key stakeholders annually
• Manage all regional stipends pay outs and/ or any other salary adjustments and support all payroll and HR functional areas

Testing and Tech Support

• Manage regional tech and liaison with KTAF tech team as regional representative of functional area
• Assist all Tier 1 tech support
• Manage regional staff device deployment
• Support the testing team

Contract and Vendor Management

• Review contract requests and make sure templates are used correctly; provide feedback to frequent contract requesters
• Enter all contract and vendor agreement into ContractSafe
• Assist and coordinate all contract, insurance and vendor clearances

Misc./ Special Projects

• Own and manage other projects as requested by the MDO or ED, this includes:
• Prepare detailed project plans
• Assign tasks to project team as necessary and hold teammates accountable to hitting milestones
• Seek stakeholder input as necessary
• Communicate project updates and progress to goals/milestones on a regular basis
• Lead planning for special academic/ school plans including but not limited to calendar, summer school, PD schedules and summer PD planning
• Support ED and MDO with calendar management or scheduling
• Support ED and MDO with preparing meeting agenda templates and tools
• Create an environment and interact with staff and families in a way that is aligned with our school culture priorities
• Help to support initiatives from community partner organizations
• Maintain regional office aesthetics
• As job descriptions cannot be exhaustive, the position holder may be required to undertake other duties that are broadly in line with the above essential duties and responsibilities.

Qualifications

SKILLS

• Proficient in Microsoft Office, specifically Excel
• Proficient in project planning skills
• Database management and reporting
• Strong written and oral communication skills
• Strong interpersonal skills
• Strong organization skills and meticulous attention to detail
• Superb customer service skills and love and support for families and children
• Commitment to do whatever it takes to ensure our teachers and students have what they need to be successful

ABILITIES

• Ability to work with a team on collaborative projects
• Ability to remain calm and solutions-oriented in high-stress situations.
• Ability to proactively problem solve; anticipate challenges before they occur
• Ability to identify inefficiencies and generate creative solutions
• Ability to manage multiple projects simultaneously and comfortably with ambiguity
• Ability to troubleshoot and manage high stress situations with a calm and positive demeanor

Physical Requirements

The usual and customary methods of performing the job’s functions require the following physical demands:

• Prolonged periods of working at computer and sitting at desk.
• Occasionally moving boxes and restocking supplies as needed.
• Support student recruitment or regional events that are outdoors during the summer.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job.

Must Haves:

• Bachelor’s degree
• Previous experience in a customer service oriented role
• Previous experience budgeting or purchasing on behalf of an organization
• Previous experience in an educational or non-profit setting
• Previous experience in operations or project planning management
• Proficiency in Spanish and/or Creole

Additional Information

Compensation & Benefits

In addition to a competitive salary, KIPP NJ offers a full comprehensive benefits plan, including health care, retirement, an optional subsidized wireless plan through Verizon, a school laptop and transportation benefits for TEAMmates commuting into New Jersey from the New York City or Philadelphia area.

KIPP New Jersey | KIPP Miami is an equal opportunity employer