Posting Open: 8/25/22

Posting Closed: Until filled

ROCK ISLAND COUNTY DEPARTMENT: Circuit Clerk’s Office

JOB TITLE: Deputy Clerk II

Union: AFSCME 2025A

STARTING RATE OF PAY:

$15.56/hour at 40 hours/week PLUS annual step raises and cost of living adjustments. Hourly rate at your first anniversary of employment: $16.29 with subsequent cost of living adjustment to $16.78 as of 12/1/22.

SIGN-ON BONUSES:

You will receive a $1,000.00 sign-on bonus on 12/1/22 and an additional $1,000.00 bonus on 12/1/23.

Description of Duties: Under close supervision, performs specialized clerical work relating to the circuit court system to include office support duties of a general nature (filing, processing electronically filed cases and documents, handling telephone inquiries, assisting the general public, and clerking in the courtrooms).

The employee receives specific assignments; the employee works as instructed and consults with the supervisor as needed. Performs other work as requested.

Accuracy in work performed is of the utmost importance.

Examples of Essential Functions:

Answers inquiries via telephone and at the front counter, (e.g.) location of courtrooms, status of case, records search, dispositions, court dates, amount of payment.

Opens and distributes mail to the appropriate division.

Issues summonses, subpoenas, legal documents to the public electronically, through the mail, and/or over the counter.

Files documents and records into the master electronic file management system. Gathers basic information from files.

Types or writes data on forms, files, or other standardized documents.

Operates standard office equipment including but not limited to computers with multiple monitors, multi-line phone systems, adding machines, scanners, copiers, and printers.

Calculates and collects payments for fees and services.

Issues receipts for payments and affixes seals and stamps as appropriate. Balances daily receipts.

Attends sessions of Court and makes corresponding electronic record entries at direction of the judge.

Minimum Requirements:

A. Training and Experience

High school diploma, GED, or equivalent certificate of competency, supplemented by two years experience in general clerical work or one year experience in a court-related environment; satisfactory security and background check; cash handling experience; customer service experience; or an equivalent combination of training and experience.

B. Knowledge, Abilities and Skills

Knowledge of policies, practices, and procedures of modern office techniques, filing, and record keeping.

Ability to learn administrative and court procedures, functions, and authority in the area of assignment.

Ability to learn court system and administrative terminology and phraseology.

Ability to understand and follow oral and written instructions.

Ability to make work decisions in accordance with laws, regulations, and departmental policies and procedures.

Ability to maintain a variety of routine records.

Ability to establish and maintain productive working relationships with other employees, county officials, county offices, and the general public.

Ability to communicate effectively in writing and orally in the English language.

Ability to respond to inquiries in a tactful and courteous manner.

Ability to type at least 40 wpm.

Skill in the use of modern office equipment such as computer terminal with multiple monitors, multi-line telephone system, copier, printer, scanner, adding machine, microfilm reader/printer.

Physical Requirements: Task involves some physical effort, i.e. some standing and walking, or frequent light lifting (5-10 pounds); or minimal dexterity in the use of fingers, limbs or body in the operation of office equipment. Task may involve extended periods of time at a keyboard.

Environmental Requirements: Task is regularly performed without exposure to adverse environmental conditions.

Sensory Requirements: Task requires visual and auditory perception and discrimination. Task requires oral communications ability.

Benefit Conditions:

• Waiting period may apply
• Only full-time employees eligible

Typical work hours: Monday-Friday from 8:00 am-4:30 pm with occasional opportunities for overtime.

This Job Is:

• A job for which military-experienced candidates are encouraged to apply
• Open to applicants who do not have a college diploma

Work Remotely

• No

Job Type: Full-time

Pay: From $15.56 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Signing bonus

COVID-19 considerations:
To keep our staff safe we have added dividers, wall extensions to cubicles, plastic barriers, and provided face coverings, hand sanitizer and encourage staff to wash their hands often. We have also added additional times for breaks and lunches.

Education:

• High school or equivalent (Required)

Shift availability:

• Day Shift (Required)

Work Location: One location

Please Note :
epokagency.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, epokagency.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.