REPRESENTATIVE DUTIES:

Assist department director in analyzing the budget and preparing budget projections; monitor and analyze department budget for availability of funds and transfer funds as necessary. E

Prepare, oversee and assist in the development of specifications, securing quotations, and purchasing of equipment, goods and services. E

Review and monitor department purchases, contracts and agreements to ensure compliance with applicable laws, codes and policies; interpret and apply statutes, regulations, and policies. E

Utilizing approved templates, assist in the preparation of department specific contracts and service agreements in compliance with applicable regulations; request supporting documents from appropriate sources. E

Maintain compliance to contract in regards to billing and services to include reviewing the scope of work, issuing documents, tracking services and receiving payments; ensure that yearly budgets are sufficient. E

Evaluate and select cost effective vendor sources; contact vendors regarding discrepancies in invoices, statements, deliveries and product quality; establish and maintain positive supplier/vendor relationships; work with vendors regarding invoice discrepancies or late invoicing; investigate and resolve complaints. E

Analyze contracts received for conformance and compliance with established standards; assist in the process of awarding contracts. E

Code, monitor and track requisitions by account code; analyze budget documentation to ensure expenditures are properly charged; prepare and submit change orders. E

Coordinate services and deliveries; receive department invoices, verify purchase requisitions, code and approve invoices and submit for payment. E

Maintain revolving cash funds (RCF) account and reconcile expenditures as necessary. E

Confer with administrators, supervisors and staff members regarding procurement requirements and other related matters. E

Monitor records for expiration of bids for services and renew as needed; maintain databases and spreadsheets pertaining to services & pricing. E

Prepare and maintain a variety of budgetary and accounting records and reports related to requisitions, time sheets, cash accounts, correspondence and other related documents. E

Assist in preparing special and periodic reports. E

Perform related duties as assigned.

EDUCATION AND EXPERIENCE:

Graduation from high school supplemented by college-level course work in purchasing, business administration, finance, accounting or a related field and two years of experience in purchasing, finance or accounting.

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:
Basic purchasing policies, practices and terminology.
Basic accounting and bookkeeping principles and procedures.
Laws, rules and regulations related to assigned activities.
Types and sources of supplies, materials and equipment used in school District facilities.
Use and processing of requisitions, purchase orders, invoices and related documents.
Operation of a computer and assigned software including information systems.
Financial record-keeping and report preparation techniques.
Interpersonal skills using tact, patience and courtesy.
Oral and written communication skills.
Mathematic skills.
Modern office practices, procedures and equipment.

ABILITY TO:
Perform accounting clerical work without immediate supervision.
Prepare accurate financial reports.
Purchase a variety of goods and services for the District according to established guidelines and procedures.
Perform a variety of duties related to the acquisition of supplies, equipment and materials.
Communicate effectively both orally and in writing.
Establish and maintain cooperative and effective working relationships with others.
Learn district purchasing policies and procedures.
Learn applicable laws, rules and regulations related to assigned activities.
Read, interpret, apply and explain rules, regulations, policies and procedures.
Prepare, review, verify and process budget related forms and documents.
Obtain verbal and written price quotations.
Evaluate prices, items, discounts and quantities to purchase items cost-effectively.
Operate a computer and assigned software.
Maintain records and prepare reports.
Add, subtract, multiply and divide quickly and accurately.
Meet schedules and time lines.
Plan and organize work.

WORKING CONDITIONS:

ENVIRONMENT:
Office and warehouse environment.
Constant interruptions.

PHYSICAL DEMANDS:
Hearing and speaking to exchange information in person or on the telephone.
Seeing to read a variety of materials.
Dexterity of hands and fingers to operate a computer keyboard.
Lifting, pushing, or pulling heavy objects as assigned by position.
Sitting for extended periods of time.
Bending at the waist, kneeling or crouching to inspect shipments.

HAZARDS:
Working around or with machinery having moving parts.

The Poway Unified School District (PUSD) is an equal opportunity employer/program and is committed to an active Nondiscrimination Program. PUSD prohibits discrimination, harassment, intimidation, and bullying based on actual or perceived ancestry, age, color, disability, gender, gender identity, gender expression, nationality, race or ethnicity, religion, sex, sexual orientation, or association with a person or a group with one or more of these actual or perceived characteristics. For more information, please contact the Title IX/Equity Compliance Officer, Associate Superintendent of Personnel Support Services, Poway Unified School District, 15250 Avenue of Science, San Diego, CA 92128-3406