Coordinator, Project Team Allocation Job at Teaching Lab
Type of Vacancy: Salaried, full-time
Start date: November 2022
Location: Remote/home office anywhere in the United States
Report to: Director, Project Management Support
Supervises: None
Compensation: The full salary range for this position is $45,500 - $84,500. The typical initial starting salary range begins at 85% of the pay range’s midpoint of $65,000 (i.e., $55,250), commensurate with experience, to ensure there is room for growth over time.
Teaching Lab is an equal-opportunity employer committed to reflecting the diversity of the students we serve. We pursue equity as both a means and an end and enthusiastically welcome candidates of all backgrounds to role.
WHO WE ARE
Teaching Lab is a nonprofit organization with a mission to fundamentally shift the paradigm of teacher professional learning to achieve educational equity. We envision a world where teachers and students thrive together in communities that enable life-long learning and meaningful lives. In partnership with teachers, we transform professional learning from the ground up to dramatically improve student outcomes. We also work with school, district, and state leaders to create the instructional systems necessary to support these changes. To learn more about Teaching Lab, explore our website at www.teachinglab.org.
SUMMARY OF POSITION
The Coordinator, Project Team Allocation strategically matches employees and contractors to current and upcoming project teams based on their current capacity, expertise, competencies, and interests, and then monitors actual staff and contractor time allocated to these projects. In addition to ensuring that all projects are appropriately staff to ensure excellent and highly responsive services to clients (internal and external), the Coordinator, Project Team Allocation collaborates with others across the organization and works toward creating an increasingly more accurate time allocation forecasting, more equitable work allocation, identify hiring needs early and strategically, and generally enhance operational support to all project teams.
STRATEGIC OBJECTIVES KEY SUCCESS INDICATORS (KSI)
The Coordinator, Project Team Allocation is accountable for achieving goals set in collaboration with their manager, aligned with FY23 goals, and especially, programmatic-specific Key Success Indicators (KSI) like:
Programmatic effectiveness
- 10% improvement between beginning and end of year in teacher equitable mindsets and CRSE content knowledge and practices
- 10% improvement between beginning and end of year in teacher content knowledge, teacher practice, and student learning
- Teacher NPS >50
- Other educator NPS >50
- Client (buyer) NPS >50
- Renewal rate >90%
- 95% of contracted services or equivalent are delivered
- 80% of clients surveyed say, “Teaching Lab helped us advance our goals.”
Create a flexible and partnership-driven team structure: Teaching Lab pursues a flexible project team structure that produces consistently excellent results for partners.
- By the end of FY23, >80% of Teaching Lab team members say, “the flexible project team structure is an improvement over how we previously organized our work.”
Operate efficiently and equitably:
- Develop and refine internal operational structures and systems to allow all team members and contractors to do their best work every day
- 80% of users say that organizational systems (monday.com, Canvas, Justworks, etc) increased their organizational collaboration, efficiency, or transparency
- 100% of leads and clients are tracked in the CRM, following business rules
- 100% of earned revenue and philanthropic pipeline data is updated, usable and accurate by the end of each month
- 90% of FTEs and PTEs agree that they “have the data or information I need to do my work right”
- As applicable, within the role, model the radical commitments for our values (i.e., collaboration, responsive service, research, excellence, learning with humility, and equity).
ESSENTIAL QUALIFICATIONS
- Bachelor's Degree
- Two or more years combined experience as a project coordinator, project manager, or similar role
- Experience in project management with hands-on experience with project management software (Monday.com is preferred)
- Experience analyzing survey data, including identifying trends and synthesizing findings in written and visual reports
- Familiarity with risk management and quality assurance control
- Strong organizational skills
- Experience setting goals, creating the systems and processes for meeting the goals for educational programming
WORKING CONDITIONS AND REQUIREMENTS
- Ability to work a flexible schedule to support operational needs
- Ability to perform the essential project, duties and responsibilities with or without accommodation
WORKING AT TEACHING LAB
All roles at Teaching Lab are contingent on business needs.
Teaching Lab offers a comprehensive benefits package for full-time salaried employees, including: medical, dental, and vision; a 401(k) program with a 4% employer match; short-term life, long-term life, disability, and worker’s compensation insurance; flexible health spending accounts; technology equipment; monthly technology reimbursement; and generous time off and leave policies.
This position is eligible for remote work anywhere in the continental United States, and may require some travel (up to quarterly).
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