Center Administrative Assistant Job at Greater Lawrence Community Action Council Inc
Job Summary
The Center Administrative Assistant greets visitors entering the center, interacts with families, and insures that children are signed-in for the day and leave with an approved adult. This role is responsible for the completion of administrative tasks such as copying, faxing, filing paperwork, accepting and distributing mail, and ordering supplies and materials.
Essential Functions / Key Responsibilities:
The Center Administrative Assistant greets visitors entering the center, interacts with families, and insures that children are signed-in for the day and leave with an approved adult. This role is responsible for the completion of administrative tasks such as copying, faxing, filing paperwork, accepting and distributing mail, and ordering supplies and materials.
Essential Functions / Key Responsibilities:
- Maintain a professional representation of the center by welcoming visitors with positive communication skills at all times.
- Acts as the main contact for anyone outside the center, takes phone calls and emails, directing them appropriately. supplies, and accepting tuition payments.
- Distribution of communications sent home to families
- Maintain the parent and staff boards up to date with current information. Support school readiness and parent engagement activities.
- Responsible for completion of the daily bus attendance reports and center attendance reports
- Distributes weekly attendance sheets to all classrooms.
- Provides administrative support in activities such as the preparation of reports, center updates, development and implementation of new forms, filing and center supply requests.
- Responsible for computer input and processing of enrollment applications, documentation and submission of volunteer paperwork, recording children’s attendance and submitting daily meal counts, and initiating follow-up on children’s attendance.
- Other duties as assigned based on program needs.
Skills and Qualifications
- Must possess excellent verbal and written communication skills (bilingual proficiency preferred).
- Superior customer service skills required.
- Show documented proof of current physical exam, negative TB test, and proof of MMR immunity. (Proof of Hepatitis B immunity is advisable).
- Background Record check will be completed prior to employment.
Travel: None
Work Environment: This job operates in a professional office environment and uses standard office equipment, such as computers, phones, photocopiers, filing cabinets, fax machines.
GLCAC is Equal Opportunity Employer
GLCAC Workplace Anti-Discrimination and Equal Employment Opportunity Policy:
The policy of GLCAC is to provide equal employment opportunities by recruiting, hiring, training and promoting applicants and employees without regard to race, color, religion, national origin, sex, age, ancestry, sexual orientation, genetics, pregnancy, marital status, gender identity or expression, disability, handicap, military obligations, veteran status or any other category protected by law (“protected class status”).
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