Company Summary - Through our website and Amazon, we sell dry food items to commercial and retail health-conscious customers. Selling under the brands North Bay Trading Co. and Thousand Lakes, our products include Wild Rice, Soup Mixes, Beans and Lentils, Freeze Dried Fruit, and Air-Dried Vegetables. As a family-owned company since 1987, our business activities are sustainable, and we strive to build loyalty from customers, suppliers, and employees. We are community supporters based in Brule, Wisconsin, achieving nationwide results with small business efficiency.

We have a small team managing a variety of on and off-again responsibilities. The right candidate will have a high degree of initiative, like a variety of detailed work, and will value having an impact on Company performance. This position will be filled by someone with a good work ethic who is an above average wage earner through superior performance.

Position Purpose – Manage activities related to accounting, bookkeeping, purchasing, inventory, and food safety compliance processes. Assist the President with activities related to Employee Safety and Human Resources. Work closely with the Company’s part-time Accounting Clerk on financial reporting.

Major Accounting Responsibilities

· Work within a Team to help maintain Company bookkeeping and accounting operations.

· Assist with month-end and year-end accounting tasks. Examples include but are not limited to:

• Assisting with account reconciliations
• Reviewing Accounting Clerk’s work and providing feedback
• Running Financial Statements out of Great Plains

· Assist with cash forecasting and adjusting funds in accounts.

· Manage credit card or PayPal charge back claims.

· Review commercial customer credit applications using 3rdparty software to approve terms and credit limits for the larger commercial accounts.

· Cut-off overdue accounts. Help perform collection efforts.

· Help maintain employee data in the Paychex portal to ensure accurate payroll, PTO tracking, and absenteeism. Assist with bi-weekly payroll and hourly timecard approvals. Report issues to President.

· Help manage office activities relating to 1099’s, unemployment claims, sales tax, property tax, and insurance.

· Work with Company accounting firm to provide data for business tax preparation.

· Lead quarterly inventory counts and reconciliation efforts.

· Support management in budgeting and financial planning.

· Help maintain accurate sales, pricing, cost data, and inventory information in various Company systems.

· Assist with ad hoc analysis such as product profitability, sales trends and other performance results

Other bookkeeping and accounting related tasks as assigned.

Food Safety Functions

· Report gaps in workplace safety, food safety, or employee performance to the President.

· Assist with employee hiring, onboarding paperwork, and food safety related training.

· Assist the Marketing Coordinator with product labeling, including updates of nutritional fact panels when package sizes are changed.

· Lead key portions of the SQF food safety program, including Traceability and Recall, Management Review, Internal Audit, Validation, and Verification. Provide support in other food safety modules as needed.

· Help manage company compliance to FDA, State of Wisconsin, Kosher, and Organic programs. Lead the annual balance in / balance out audit of organic item(s) during the organic audit.

· Enroll and complete online HACCP food safety training within 3 months. Enroll and complete Preventative Controls Qualified Individual (PCQI) training within 18 months of hire date.

· Manage the pest control vendor.

· Serve on the Food Safety Committee in the role of substitute SQF food safety Practitioner.

Operational and Office Functions

· Inventory management including packaging and food ingredient usage forecasting.

· Mange the procurement of packaging materials and office supplies.

· Assist in routine food ingredient purchasing activities.

· Operate E-commerce software (Magento and Amazon Seller Central).

· Use Microsoft Excel to help maintain and develop advanced worksheets and reports.

· Test Company work instructions and help improve them.

· Assist with order processing, sales order entries, price changes, package size changes, and product specifications.

· Assist customer service staff with resolution of non-routine customer service situations.

· Backfill the Customer and Vendor Support Coordinator’s management of inbound and outbound parcel and freight shipments (Parcel, LTL, full truck, international container).

· Backfill other staff functions when others are on vacation or during staff shortage.

· Other tasks as assigned by the President.

Requirements and Qualifications

· Ability to multi-task and adapt to changing priorities, thrives in a fast-paced environment.

· Willing to be cross trained and take ownership of processes and projects and drive them to completion.

· Values the challenge of identifying problems and solving them.

· Ability to communicate effectively by oral and written communications.

· Contributes to building a positive team environment with a good work ethic.

· Accurate computer data entry skills.

· Comfortable working with or learning accounting software (Great Plains) and e commerce software (Magento and Amazon Seller Central). Working knowledge of Dynamics GP is a bonus.

· Ability to perform and interpret standard mathematical calculations, plus tabulate and categorize data using advanced Excel features.

· At least 4 years of office experience, preferably in a consumer goods or manufacturing environment.

· At least 2 years of office supervisory experience is a bonus.

· Willing to work during Company office hours which are 7:30 am to 4 pm, Monday – Friday. Available to occasionally work beyond this schedule as needed, including nights or weekends. Overtime work will be part of the job at times.

Compensation: Pay in the range of $30-35 per hour depending upon skills and experience. Eligible employees receive paid time off, holiday pay, simple IRA match, HSA account contributions, and possible incentive pay.

Job Type: Full-time

Pay: $30.00 - $35.00 per hour

Benefits:

• Health savings account
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift

Supplemental pay types:

• Bonus pay

Education:

• High school or equivalent (Preferred)

Work Location: In person

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