**This is an on-site position. Remote workers will NOT be considered.**

POSITION SUMMARY

The administrative coordinator for the Academic Success Department and Associate Dean Singer will provide support to the faculty of the Academic Success and to Associate Dean Singer. This position is a full-time position requiring strong scheduling, data entry, and event coordination skills. The coordinator must also be qualified to input data, conduct research, and produce reports on sensitive confidential student and graduate information.

DUTIES AND RESPONSIBILITIES

1. Scheduling/Coordinating

• Set and maintain appointment schedule and calendar of events for the Academic Success faculty and fellows and for Associate Dean Singer (five hours per week).
• Prepare and distribute 1L student bar registration surveys (two hours per week).
• Schedule and follow up on 1L individual student bar registration appointments with Associate Dean Singer (five hours per week).
• Prepare and process bar stipend applications and track stipend award recipients (one hour per week).
• Schedule and follow up on probation student meetings with Associate Dean Singer (one hour per week).
• Schedule and coordinate Academic Success events, including, but not limited to 1L Legal Skills sessions, supplemental bar preparation classes, snacks and meals for graduates studying for the bar examination, hotels and meals for bar examinees and faculty/administrators attending the bar examination, and bar induction ceremonies (ten hours per week).
• Coordinate text messaging system (two hour per week).
• Print and distribute materials for Bar Prep Skills, Florida Fundamentals, and supplemental bar preparation classes (two hours per week).
• Prepare agenda for and produce minutes of weekly ASP faculty meeting (two hours per week).

2. Data Input/Research/Reporting

• Input results of student bar registration surveys (two hours per week).
• Research student and graduate status in Colleague and social media sites (two hours per week).
• Prepare and maintain bar exam statistics master data file (two hours per week).
• Track student performance in Bar Prep Skills and Florida Fundamentals courses (two hours per week).
• Produce reports on student and graduate bar results (two hours per week).

QUALIFICATIONS

• Bachelor’s degree and two years’ experience in administrative support and coordination, preferably in an academic or law institution.
• Mastery of Canvas, graphic design programs, and all Microsoft Office programs, including, but not limited to Excel, PowerPoint, and Word.
• Event coordination experience.
• Strong writing, communication, and interpersonal skills.

Tuition Benefit

After 1 year of continuous full‐time service, employees are eligible to enroll in STU’s bachelor and master courses, tuition‐free. The program will cover a maximum timeframe of 125% of credit hours attempted toward the degree program. Employees may enroll in STU’s doctoral program, with a 40% tuition discount, under the same conditions.

Catholic Identity

St. Thomas University is a Catholic university sponsored by the Archdiocese of Miami committed to academic and professional success guided by its Catholic identity. All employees are therefore expected to respect the teachings of the Roman Catholic Church and support the University’s religious mission. All employees hereby acknowledge their familiarity and support of the religious affiliation, mission and values of St. Thomas University.

Equal Employment Opportunity

St. Thomas University is an equal opportunity employer that promotes a diverse and inclusive organization. It is the policy of the University to fill each vacancy with the candidate who represents the best fit for the position and to promote and transfer employees from within whenever possible and practical. Employment decisions are made on the basis of the candidate’s personal capabilities, qualifications, and ability to assist the University in fulfilling its mission without discrimination. With regard to the latter, the University’s program of recruiting employees for mission aims to inform prospective employees of the University’s mission and to help them and hiring personnel determine how they will support and contribute to the University’s mission.

E-Verify

St. Thomas University is an E-Verify® Employer. E-Verify® is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, Employment Eligibility Verification, to determine the eligibility of that employee to work in the United States. STU will utilize E-Verify® to verify employment eligibility for all newly hired employees.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Miami Gardens, FL 33054: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Experience:

• Administrative: 2 years (Required)
• Canvas: 2 years (Preferred)
• Microsoft Office: 2 years (Preferred)
• Higher education: 2 years (Preferred)

Work Location: One location

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