Job Title: Administrator of Finance, Bookkeeper

Department: Finance

FLSA Status: Non-Exempt

Reports to: Executive Director

Days of Work: Monday-Friday/Part-time

Direct Reports: None

PRIMARY OBJECTIVES: The Administrator of Finance is responsible for managing and overseeing all finances and office operations.

PRIMARY RESPONSIBILITIES: The Administrator of Finance is a financial professional who is responsible for recording financial accounts and records. The Administrator of Finance will have the primary day-to-day responsibility alongside executive team for planning, implementing, managing and controlling all financial-related activities of the organization. The Administrator/Bookkeeper has many responsibilities, including, but not limited to:

• Setting up vendor accounts and facilitating payments.
• Banking responsibilities: making deposits, reconciling accounts, setting up and tracking credit cards.
• Budget tracking - for revenue and expenses.
• Accounts Payable.
• Accounts Receivable.
• Working closely with accountant for annual audit.
• Reporting monthly (and as requested) to Board of Directors, specifically Board Treasurer, on financial status.
• Act as a liaison for The Covering House with the insurance broker.
• Assist HR with payroll and payroll reports.
• Work with Advancement on tracking donations.
• Work with local communities on tax free status and business licenses for the organization.
• Assist with financial reports and forecasts for grants.
• Manage filing systems.
• Managing purchase orders and purchasing.
• Pick up mail at least 2 times per week.
• Keep detailed records of purchases, warranties, and contracts.
• Monitor cash flow projections and report actual cash flow and variance to the Executive Director on a monthly basis.
• Manage all project funds according to established accounting policies and procedures.

ADDITIONAL RESPONSIBILITIES:

• Ability to respectfully and effectively communicate, both verbally and in writing, with employees, vendors, partners and the general public alike.
• Capacity to manage duties and responsibilities dynamically in a team environment.
• Representing The Covering House in a positive and professional manner.
• Maintaining the highest standard of confidentiality.
• Functioning as a team member in all interactions with residents and staff.
• Serving on internal committees as assigned.
• Actively participating in staff development activities.
• Other job assignments as instructed by supervisor(s).

Qualifications:

• Bachelor's Degree in Business/Accounting and working in a nonprofit setting a plus.
• Proficient with QuickBooks.
• Strong working knowledge of accounting principles, financial statements, and accounting systems.
• Proficient in Microsoft Office, Advanced Excel skills a plus.
• Detail-oriented.
• Excellent people skills with experience collaborating in a diverse and dynamic team.
• Demonstrate resourcefulness in setting priorities and proposing new ways of creating efficiencies.
• Flexible and self-starter.
• Must adhere to comprehensive background check.

PHYSICAL DEMANDS AND WORK ENVIRONMENT: The physical demand and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Type: Part-time

Pay: $22.00 - $26.00 per hour

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Fenton, MO 63099: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Experience:

• Accounting: 2 years (Preferred)
• QuickBooks: 2 years (Preferred)

Work Location: One location

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