To assist supervisor and/or department with a wide spectrum of clerical functions with a high degree of accuracy and neatness.

• Transcribes minutes of meetings and hearings.
• Develops final copy of a wide variety of correspondence and memoranda.
• Establishes and maintains cross-reference files and establishes file categories.
• Screens visitors, telephone calls and incoming mail, personally answering those inquiries that in the employee's judgment do not require the supervisor's attention.
• Makes appointments for the supervisor and reminds him/her of appointment or other matters that should be called to his/her attention; may manage calendar of supervisor.
• Prepares requisitions, vouchers, budget forms and other data.
• Handles confidential and other sensitive data.
• Acts as purchasing clerk for the department to which assigned.
• Types accounting and budgetary reports; special reports; letters and other material.
• Maintains a system of files and records for department's use.
• Assembles and gathers data.
• Types and compiles special reports.
• Edits correspondence for grammatical correctness and punctuation.
• The intent of this class description is to provide a representative summary of the types of duties and responsibilities that would be required of classifications given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Incumbent may be required to perform job-related tasks other than those specifically presented in this job description.

• High School or GED.
• One (1) year of general office experience utilizing secretarial and computer-related skills; or the equivalent in education, training, and experience, which would provide the necessary knowledge, skills and abilities.
• Ability to type at the rate of 40 words per minute is required.

• Working knowledge of modern office procedures, practices, and equipment.
• Knowledge of general office computer skills.
• Knowledge of English, arithmetic, and spelling.
• Knowledge of the operations of City government including city-wide computer programs.
• Ability to develop final copy for signature by the appropriate and respective supervisory personnel, utilizing either automated office equipment or transcription skills as required by the respective supervisor.
• Ability to follow complex oral and written directions.
• Ability to maintain complex clerical records and prepare reports from such records.
• Knowledge of basic cash handling and bookkeeping principles and procedures.
• Ability to establish and maintain effective working relationships with City officials, coworkers and the general public.
• Must have a high degree of clerical aptitude.
• Knowledge of the organization, procedures and divisions.