ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

• Provide administrative support to the assigned regional office and its associated departments, to include but not limited to:
• Assist Community Development staff in preparation of materials for community outreach events.
• Assist Hospital Development staff in preparation of materials for partner education and outreach events.
• Assist Clinical Departments with general administrative tasks, as needed.
• Word processing, data entry, report writing, photocopying, compiling data and presentations, as requested.
• Schedules, coordinates, attends, and takes minutes for department/regional meetings and ensures distribution of and receipt of materials prior to meetings.
• Point of contact for IT and Facilities to coordinate service appointments and receive equipment.
• Serves as a Floor Warden and point of contact for the Safety officer to coordinate office improvement and maintenance projects, maintain safety compliance, and emergency preparedness documents and supplies.
• Receives guests, takes phone calls, and distributes messages promptly.
• Assists with scheduling and arranging meetings and conferences, assists with travel arrangements and meeting registrations, assists with expense reimbursement.
• Monitors and maintains office supply inventory levels. Orders new office supplies, as needed.
• Distributes applicable documents and correspondence promptly to the proper staff.
• Reviews daily, weekly, and monthly outstanding data reports and works with respective department leadership to ensure timely completion of records/data.
• Coordinates catering requests as needed.
• Facilitates the completion, printing, and mailing of letters.
• Proofs and edits all work to ensure correct spelling, proper punctuation, and accuracy of information.
• Processes USPS mailings and FedEx and UPS shipments, ensures that mail/packages are picked up as needed, tracks packages when necessary.
• Provides administrative support and assists with specific projects as determined by the Vice President of Tissue Operations.

QUALIFICATIONS

• Strong attention to detail, written and verbal communication skills. Presents a positive attitude, demonstrates professionalism.
• Able to work productively both independently, and as a team participant
• Demonstrate strong organizational skills, handle highly stressful situations in a calm, mature manner, using sufficient judgment and discretion at all times.
• Thrives in a fast-paced dynamic environment and adjusts to new priorities as required.

EDUCATION AND EXPERIENCE

• High school diploma or GED equivalent required.
• Graduation from an accredited business school or college preferred.
• Minimum 2 years of related administrative work preferred.