Required Application Materials

A single PDF or Word document containing a resume, letter of interest, and a list of three (3) professional references is required to apply.

Important Instructions:

When prompted to upload your “resume”, upload your combined documents as one file.

• Please do not upload documents to “Cover Letter” or “References”.

If the required application materials were not uploaded at the “resume” prompt, please withdraw your application, and re-apply to upload your combined documents as one file.

Job Summary

Provide advanced administrative and clerical skills to assist department mission by providing faculty, staff, and students, and/or the public with applicable information and support. Must exercise appreciable independent judgment in coordinating the details of the office.

Applications will be accepted through 11:59 PM CDT on 03/10/2023. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.

Major Responsibilities/Duties/Critical Tasks

• Assist Department Chair with maintaining calendars, schedules, and resolve calendar conflicts.
• Monitor expenditures and income against the budgets, maintain accurate accounting records, and facilitate monthly reconciliation of accounts.
• Keep complex clerical records and prepare reports from a variety of material.
• Create e-forms for hiring and termination of student assistants at the graduate and undergraduate levels. Work with HR to have all hiring documentation completed before the initial start date. Post student position announcements on HandShake.
• Book and process travel for faculty candidates during new faculty hiring as directed by the Department chair.
• Provide budget and financial support for areas including but not limited to reimbursements, purchasing, and travel
• Assist with grant purchasing and processing as research and grant opportunities expand.
• Collaborate with the department chair to schedule courses each semester, attend training each semester for course scheduling, enter courses into Peoplesoft, confirm textbook adoptions with departmental faculty, as well as any other course-related duties as assigned.
• Maintain student files and records and assist in preparations for advising and mentoring.
• Oversee student office assistant and maintain the orderly appearance of the office suite.
• Order departmental supplies as needed.
• Update the departmental website for currency and accuracy of the information, creating and revising faculty pages, posting syllabi per state legislation, and other website duties as assigned.
• Monitor departmental website and other advertisement for currency and accuracy of information presented.
• Greet visitors and students when they arrive and direct them to the proper office.
• Answer the department telephone promptly, assessing caller needs, and answer questions or redirect as appropriate.
• Perform an annual inventory of all departmental equipment.
• Perform other related duties as assigned.

Minimum Required Education/Experience

• High school diploma or equivalent.
• Associate Degree or higher in business management or a related field preferred.
• Five (5) years of relevant experience.
• More than three (3) years of experience in an executive or professional office setting preferred.
• A combination of education and experience in a related field could also be considered.
• Strong hands-on experience with MS office, especially Excel, Word, and Outlook preferred.

Accompanying Knowledge, Skills, Abilities, and Competencies

• Proficiency using computers and office software packages.
• Must exercise confidentiality at all times with confidential and sensitive issues requiring discretion.
• Use appreciable independent judgment in coordinating the details of the Office.
• Excellent interpersonal skills.
• Excellent communication and organizational skills.
• Must be a self-starter and able to perform tasks independently.
• Meets deadlines.
• Adaptability.

About The University of Texas at Tyler

The University of Texas at Tyler is part of the prestigious University of Texas System that includes 13 institutions located throughout the state. Founded in 1971, UT Tyler today enrolls 10,000 students and consists of six colleges.

Our beautiful Tyler campus features more than 200 acres nestled along a lake and surrounded by thick pine and oak forests, providing a picturesque location for study and recreation. We also offer instructional sites at The University of Texas Health Science Center at Tyler and in Palestine, Longview, and Houston.

With more than 80 bachelor's, master's and doctoral degree programs offered, UT Tyler provides a wealth of learning opportunities and dynamic programs.

For more information, please visit https://www.uttyler.edu/about/.

Additional Information

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

This position is security-sensitive and subject to Texas Education Code Section 51.215, which authorizes the employer to obtain criminal history record information. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

EEO/AA Statement

The University of Texas at Tyler is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, status as a protected veteran, among other things, or status as a qualified individual with a disability. Women, minorities, protected veterans, and individuals with disabilities are encouraged to apply.