Administrative Assistant Job at PF Holdings
Position Summary: Manage and maintain schedules; prepare invoices, reports, memos, letters, financial statements and other documents as required, using word processing, spreadsheet, database, or presentation software; read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
Essential Duties and Responsibilities:
- Opens, sorts, and distributes incoming correspondence, including faxes and email.
- Files, organizes and retrieves documents, records, and reports.
- Greets visitors and determines whether they should be given access to specific individuals.
- Prepares responses to correspondence containing routine inquiries.
- Performs general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
- Prepares agendas and arrange for meetings.
- Makes travel arrangements as required.
- Performs other related duties as required.
Educational and Other Requirements:
- High School diploma or equivalent.
- Some previous work related skill, knowledge or experience preferred, including office procedures, telephone propriety and filing management skills.
- Basic computer skills including, word processing and excel spreadsheets.
- Written and verbal communication skills valuable.
- Regular attendance
- Essential identification skills, identifying and recognizing changes in circumstances, attentiveness to security violations or an emergency.
- Sensitive to confidential information.
- Must work independently and as a member of team.
Mental and Physical Requirements:
- Able to read, speak and write English.
- Ability to use sophisticated computer software programs to achieve job functions.
- Strong physical and mental health to maintain demanding workload.
- Able to work under stressful conditions at times.
- Communication – verbal and written communication, communication with personnel and vendors.
- Seeing - able to see the computer screen and to endure the “eye strain” from prolonged computer use.
- Climbing - able to go up and down stairs.
- Position will require a minimum of 40 hours per week dependent on workload.
- Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
- Strong work ethics of integrity and honesty strives for excellence in all activities employing accompanying communication.
- Develops specific goals and plans to prioritize, organize, and accomplish work.
- Performs day-to-day administrative tasks such as maintaining information files and processing paperwork.
- Develops constructive and cooperative working relationships and maintaining them over time.
- Dependable, reliable, fulfills responsibilities.
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
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