Administrative Assistant Job at Douglas County (OR)
JOB
Douglas County Public Works - Natural ResourcesFull Time Position / Position works 40 hours per week, includes excellent full-family benefit package, PERS/OPSRP retirement and availability of deferred compensation retirement savings.Job Summary: This position performs management duties to provide administrative coordination to the Natural Resources department programs and services, project or program management requiring budget accountability, contracts, staff research and analysis, budget coordination. Essential Functions: This is not an exhaustive or all-inclusive list of responsibilities, skills, duties or functions associated with the job. Provide administrative coordination in planning and coordinating department programs; develop internal control procedures, practices and policies; interpret policy and procedure; meet with and coordinate informational meetings with department staff. Coordinate work unit with other department divisions and programs.Prepare or direct and oversee the preparation of varied and complex reports, fiscal records involving independent research, analysis, surveys, statistical data and administrative studies; make recommendations based on research. Maintain department confidential records and files and manage payroll records.Supervise, coordinate and prioritize work activities of support staff; offer assistance as needed, and determine best solution when problems arise. Ensure compliance with regulatory standards. Assume accountability for work performed within unit. Is involved in selection, work plan preparation, training and evaluation of staff. Interpret policy and procedure.Participate in the department budget process by requesting, coordinating collection and projections of information; monitor fiscal recordkeeping; verify information; develop, administer, and monitor assigned budget areas.Administer and monitor department grants, contracts, subcontracts and leases; establish and maintain related recordkeeping and reports; assist in or coordinate department contracting process, including the development of requests for proposal.Independently plan, prepare and distribute department legal notices, public meeting notices, press releases, publicity, advertising, newsletters, agendas and minutes; participate in administrative coordination of public displays for the department.Represent the department to the public, other departments and agencies and answer questions, solve problems and interpret policies and procedures. Interpret to public and other departments or divisions information requiring a knowledge of department regulations, policy and procedures in order to resolve complex issues.Represent manager or department at meetings; provide assistance role to boards and committees related to department. Participate in management meetings; assist in development of policy and procedure.Assume responsibility for unit computer systems and equipment, data base development and maintenance.
EXAMPLE OF DUTIES
SKILLS/QUALIFICATIONS: This is not an exhaustive or all-inclusive list of responsibilities, skills, duties or functions associated with the job. Any equivalent combination of education and experience, which demonstrates the knowledge, skills and abilities required, will be considered. however, the following is preferred: Bachelor's degree in public or business administration or related field which includes coursework in accounting and information systems and two years progressively responsible work experience in management or administration which includes supervisory and/or program management experience.Associate's degree in business administration and four years progressively responsible work experience in office management, program management and supervisory experience.six years work related experience which includes supervisory and/or program management experience.Desirable qualifications: Coursework in accounting and information systems.RequiredAt time of appointment, must possess valid Oregon drivers license Regular and consistent attendance Knowledge of: Considerable knowledge of principles and practices of administration including fiscal management, budget preparation, personnel and program management; considerable knowledge of fiscal monitoring and budget coordination techniques and procedures; considerable knowledge of contract preparation and administration; considerable knowledge of database development, statistical data collection and research techniques and procedures. Skill in: Contract and budget preparation; collecting and analyzing data for department operations and programs; report writing and composing correspondence; processing information utilizing automated equipment. Ability to: Communicate effectively in both oral and written forms; conduct research and establish and maintain records, reports and statistical data; utilize problem identification and resolution techniques; remain calm and use good judgment during confrontational or high pressure situations; make decisions independently in accordance with established policies and procedures, establish new procedures when applicable, and use initiative and judgment in completing tasks and responsibilities; plan, organize, assign, coordinate and review work of staff; maintain confidentiality; courteously meet and deal effectively with other employees, other departments, other agencies, advisory boards, committees, consultants, contractors, vendors and the public.
MINIMUM QUALIFICATIONS
Background Investigation: While not part of initial applicant screening, the finalist for this position may be required to pass a criminal history background as part of a contingent offer of employment. Conviction of a crime may not necessarily disqualify an individual from employment. Position requires occasional driving. Finalist will be required to provide a court print driving record that meets the Douglas County Driver Policy, as part of contingent offer of employment. To learn more about this position, please review the position classification. Questions? Contact Human Resources by e-mail at hr@co.douglas.or.us or ph: (541) 440-4405 Douglas County is an Equal Employment Opportunity Employer. Douglas County Statement on Equal Employment Opportunity If you require any special assistance at any point during the application or selection process and would like to request an accommodation due to a disability, please e-mail a description of your request to Human Resources.
Please Note :
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Douglas County Public Works - Natural ResourcesFull Time Position / Position works 40 hours per week, includes excellent full-family benefit package, PERS/OPSRP retirement and availability of deferred compensation retirement savings.Job Summary: This position performs management duties to provide administrative coordination to the Natural Resources department programs and services, project or program management requiring budget accountability, contracts, staff research and analysis, budget coordination. Essential Functions: This is not an exhaustive or all-inclusive list of responsibilities, skills, duties or functions associated with the job. Provide administrative coordination in planning and coordinating department programs; develop internal control procedures, practices and policies; interpret policy and procedure; meet with and coordinate informational meetings with department staff. Coordinate work unit with other department divisions and programs.Prepare or direct and oversee the preparation of varied and complex reports, fiscal records involving independent research, analysis, surveys, statistical data and administrative studies; make recommendations based on research. Maintain department confidential records and files and manage payroll records.Supervise, coordinate and prioritize work activities of support staff; offer assistance as needed, and determine best solution when problems arise. Ensure compliance with regulatory standards. Assume accountability for work performed within unit. Is involved in selection, work plan preparation, training and evaluation of staff. Interpret policy and procedure.Participate in the department budget process by requesting, coordinating collection and projections of information; monitor fiscal recordkeeping; verify information; develop, administer, and monitor assigned budget areas.Administer and monitor department grants, contracts, subcontracts and leases; establish and maintain related recordkeeping and reports; assist in or coordinate department contracting process, including the development of requests for proposal.Independently plan, prepare and distribute department legal notices, public meeting notices, press releases, publicity, advertising, newsletters, agendas and minutes; participate in administrative coordination of public displays for the department.Represent the department to the public, other departments and agencies and answer questions, solve problems and interpret policies and procedures. Interpret to public and other departments or divisions information requiring a knowledge of department regulations, policy and procedures in order to resolve complex issues.Represent manager or department at meetings; provide assistance role to boards and committees related to department. Participate in management meetings; assist in development of policy and procedure.Assume responsibility for unit computer systems and equipment, data base development and maintenance.
EXAMPLE OF DUTIES
SKILLS/QUALIFICATIONS: This is not an exhaustive or all-inclusive list of responsibilities, skills, duties or functions associated with the job. Any equivalent combination of education and experience, which demonstrates the knowledge, skills and abilities required, will be considered. however, the following is preferred: Bachelor's degree in public or business administration or related field which includes coursework in accounting and information systems and two years progressively responsible work experience in management or administration which includes supervisory and/or program management experience.Associate's degree in business administration and four years progressively responsible work experience in office management, program management and supervisory experience.six years work related experience which includes supervisory and/or program management experience.Desirable qualifications: Coursework in accounting and information systems.RequiredAt time of appointment, must possess valid Oregon drivers license Regular and consistent attendance Knowledge of: Considerable knowledge of principles and practices of administration including fiscal management, budget preparation, personnel and program management; considerable knowledge of fiscal monitoring and budget coordination techniques and procedures; considerable knowledge of contract preparation and administration; considerable knowledge of database development, statistical data collection and research techniques and procedures. Skill in: Contract and budget preparation; collecting and analyzing data for department operations and programs; report writing and composing correspondence; processing information utilizing automated equipment. Ability to: Communicate effectively in both oral and written forms; conduct research and establish and maintain records, reports and statistical data; utilize problem identification and resolution techniques; remain calm and use good judgment during confrontational or high pressure situations; make decisions independently in accordance with established policies and procedures, establish new procedures when applicable, and use initiative and judgment in completing tasks and responsibilities; plan, organize, assign, coordinate and review work of staff; maintain confidentiality; courteously meet and deal effectively with other employees, other departments, other agencies, advisory boards, committees, consultants, contractors, vendors and the public.
MINIMUM QUALIFICATIONS
Background Investigation: While not part of initial applicant screening, the finalist for this position may be required to pass a criminal history background as part of a contingent offer of employment. Conviction of a crime may not necessarily disqualify an individual from employment. Position requires occasional driving. Finalist will be required to provide a court print driving record that meets the Douglas County Driver Policy, as part of contingent offer of employment. To learn more about this position, please review the position classification. Questions? Contact Human Resources by e-mail at hr@co.douglas.or.us or ph: (541) 440-4405 Douglas County is an Equal Employment Opportunity Employer. Douglas County Statement on Equal Employment Opportunity If you require any special assistance at any point during the application or selection process and would like to request an accommodation due to a disability, please e-mail a description of your request to Human Resources.
Please Note :
epokagency.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, epokagency.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.