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The Administrative Assistant is responsible for providing administrative support, coordinating, implementing and monitoring all systems to ensure foster care team needs are met in an efficient manner.

Job Responsibilities

• Schedules meetings and maintains the calendar for the Chief Information Officer
• Develops and maintains a calendar of renewal dates for agency hardware and software
• Assists the Technology Support Coordinator in
• Tracking of in-stock and deployed user technology (phones, laptops etc)
• Shipping and receiving user technology to statewide locations
• Assistance with purchasing and tracking of technology items.
• Monitors IT-related supplies for the technology department and works with administration to replenish supplies.
• Processes travel authorizations, makes travel arrangements and coordinates expense tracking/reimbursements for departmental personnel.
• Answers main IT number and directs calls as necessary.
• Assist in the routine approval of IT-related invoices for the agency.
• Assist in the tracking and communication regarding IT projects.
• Assist in the hiring process for IT employees
• Record notes/minutes at key IT & project meetings and distribute notes with action items to stakeholders
• Create agendas for IT-related meetings using action items and feedback from stakeholders.

Job Requirements

• Minimum of High School diploma/GED required

• Minimum of 1-3 years of experience.

• Must have a valid driver’s license

• Ability to work with economically and culturally diverse population.

• Skills: excellent written and oral communication skills including data entry skills.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)