Position Summary:

The Accounts Payable/Accounts Receivable Associate (AP/AR) has an eye for detail and collaborative member of the accounting team providing financial, administrative and clerical support at Front Steps’ multi-site and remote worker locations helping adults experiencing homelessness find stable long term housing. Under the leadership of the Accounting Manager, the accounts payable/receivable associate is responsible for utilizing established systems and procedures, ensuring vendors get paid for services and products rendered, completing and receiving payments; processing, verifying and reconciling invoices; balancing daily accounts, and assists with certain compliance functions while adhering to ethical, legal, regulatory, and security requirements; and accounting principles.

Responsibilities & Duties:

• Receives, records, processes and maintains all accounts invoices for payments including routine recalculations, due dates, discounts, account codes and payment addresses. Records received payments including cash, checks, and credit card transactions. Assures all bills are paid accurately and on time while adhering to established procedures.
• Performs data entry with accuracy and maintains data integrity of financial data, records, and systems. Reviews all documents, such as invoices, vouchers, check requests, and systems to ensure GL and account coding is accurate.
• Investigates and resolves problems associated with processing invoices and purchase orders. Reviews invoices, purchase orders, prices, terms of payment, check requests, and other charges to ensure they are accurate and have authorized approvals. Follow’s up to request appropriate payment forms when missing.
• Maintains and reconciles accounts payable and receivable ledger accounts according to established best practices.
• Prepares monthly reports and other completes other monthly/quarterly/yearly assignments to help with closing process. Summarizes receivables by maintaining invoice accounts, coordinating monthly transfer to accounts receivable account, verifying totals and preparing reports. Updates receivables by totaling unpaid invoices.
• Files, maintains, and distributes accounting documents, records and reports. Assists with updating and maintaining vendor database.
• Collaborates and coordinate with team members, management, leadership and other program leads to obtain required AP/AR information and partners to reconcile invoices and payments.
• Assists in maintaining and revising procedures, best practices; systems, budgeting, audits, and other financial solutions.
• Willingness to work flexible hours and onsite at any Front Steps managed location as necessary.
• Supports Front Steps in achieving their mission by helping with other needs, projects, and special events.

Skills and Abilities:

• Reliable, responsible, and dependable to fulfill position obligations, and ability to perform the duties and responsibilities with a high level of accuracy. Maintains working knowledge of accounting principles and procedures, and legal requirements.
• Ability to work independently and as part of a team, with strong independent research, attention to detail, organization and time management skills. The ability to prioritize and drive a variety of tasks and assignments to accurate completion, and producing quality work within strict deadlines and timeframes.
• Attention to detail, with the ability to minimize distractions and focus on achieving thoroughness and accuracy when completing tasks.
• Strong communication skills with the ability to effectively present information, actively listens to effectively respond to questions and resolve accounts payable/receivable problems with employees, vendors, and other community partners.
• Reacts with appropriate levels of urgency and tenacity to situations that require quick response or turnaround.
• Flexible mindset to ensure compliance with changing standards and regulations in the accounting industry, and ability to adapt to change that might come your way.
• Maintains ethical and professional standards and boundaries, public disclosure requirements, handles sensitive information with discretion and ability to keep financial information confidential at all times.

Work experience:

• High school diploma, GED, or relative professional certification.
• General math skills and knowledge of basic accounting principles, Generally Accepted Accounting Principles (GAAP).
• Proficient in ERP systems, Microsoft Office, with emphasis on excel (Word, Excel, PowerPoint, Outlook, Forms, and Teams); internet; open to learning new systems.

Preferred Experience:

• Associates degree in accounting, finance, or business administration.
• 1+ years of similar accounting or data entry experience; or experience working with non-profits, grants, contracts and giving/donations.
• Experience with financial software
• 1+ year experience working with the homeless population or other social services experience.
• Bilingual (Spanish) a plus.

Job Type: Full-time

Please Note :
epokagency.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, epokagency.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.