Accounts Payable Clerk Job at Prism Hospitality, LP
The Accounts Payable Clerk will maintain all vendor accounts assigned, to include transaction entry, production of weekly payable checks and reconciliation of account statements. The major responsibility in this position is collect invoices to pay all vendors. Therefore a significant portion of the workday is spent in front of the computer, speaking, listening and analyzing, using the ten number keys usually while sitting at a desk. A small portion of time is spent moving around the hotel in order to collect data or speak with staff or guests. Communication skills are necessary for interacting with other hotel departments, staff or guests. Lifting, pulling or carrying items weighing up to 40 pounds can occur a portion of the time if handling change or filing reports. Reading and writing abilities are used often in reviewing and compiling the daily reports. The person in this position spends some time utilizing problem solving and reasoning abilities. Mathematical skills, including basic math, basic accounting, percentages and variances are used a large portion of the time.
Education/Experience:
High School graduate or general education degree (GED); college level Accounting classes or equivalent; Accounting degree a plus; 2 years Accounting or related field experience.
Primary Responsibilities:
Process invoices for payment.
Review invoices for proper coding and assign codes as necessary.
Route invoices for approval.
Entry of all invoices in a timely manner.
Produce weekly payable checks.
Maintain current filing of all paid vendor invoices.
Maintain a current status on all open purchase orders.
Review purchase orders for accuracy.
Investigate discrepancies on past due invoices.
Investigate and resolve all outstanding credits.
Maintain current reconciliation’s of vendor statements.
Prepare month end payable accruals as required.
Other accounting duties at management’s direction.
Note: Other duties as assigned by supervisor or management
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