Academic Program Specialist Job at University of North Texas Health Science Center
University of North Texas Health Science Center Dallas, TX 75201
Department
HSC-Academic Health Centers-300632
Job Location
Fort Worth
Full Time/Part Time
Full-Time
Retirement Eligibility
TRS Eligible
Additional Retirement Information
For more information on retirement plan options, please visit
https://hr.untsystem.edu/benefits/retirement-plans/index.php.
Salary Information
Commensurate with experience
Department Summary
The Department of Clinical Education within the Texas College of Osteopathic Medicine coordinates all clinical education experiences for osteopathic medicine students.
Position Overview
The Department of Clinical Education within the Texas College of Osteopathic Medicine coordinates all clinical education experiences for osteopathic medicine students. The department at the UNT Health Science Center is seeking to hire a Academic Program Specialist to support the Clinical Education team. The team member will perform specified administrative coordination and provide specialized program support to the Clinical Education Department ensuring that the day-to-day administrative functions are performed. This position is critical to the overall success in the program. Serves as point of contact to students, prospective students and faculty on matters related to course management, enrollment, program requirements, policies and procedures and other administrative matters.
Additional Posting Details
Minimum Qualifications
Bachelor’s degree and two (2) years related experience; or equivalent combination of education and experience.
Knowledge, Skills and Abilities
- Proficiency in Microsoft Office suite of programs: Word, Excel, and PowerPoint
- Manages time and multiple projects
- Works independently
- Maintains professional dress, grooming and demeanor
- Maintains good working relationships with co-workers
- Excellent interpersonal, oral, and written communication skills
- Ability to function independently and as part of a team
- Attention to detail and accuracy of reporting
- Outstanding customer service skills
- Knowledge of medical education systems and impact on health care delivery
- Data entry abilities
Preferred Qualifications
- Previous experience in administrative support.
- Experience with academic coordination.
- Excellent verbal and written communication skills.
- High functioning problem-solving skills.
- Ability to make independent decisions and know when to check with higher authority.
- High proficiency in Microsoft office, online learning platforms, and zoom is required.
Required License / Registration / Certification
Work Schedule
Monday-Friday, 8:00 am – 5:00 pm
Driving University Vehicle
No
Security Sensitive
This is a security sensitive position.
EEO Statement
The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.
Classification Title
Academic Program Specialist
Physical Requirements
Carrying, Lifting up to 25 pounds, Pulling , Pushing, Reaching, Sitting, Squatting, Stooping, Bending, Standing, Twisting, Walking, Writing, Grasp, Talk or Hear, Cleaning, Climbing, Crawling, Kneeling, Lifting up to 50 pounds, Ability to communicate
Job Duties
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- Maintain accurate records and processes all affiliation agreements for student rotations
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- Processes, renews, maintains all adjunct faculty appointments for clinical rotations
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- Monitors students compliance with TCOM immunization requirements
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- Processes, completes, and maintains records of all attestation requests for student rotations
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- Oversees students background check and drug screen process for third and fourth year students
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- Processes, reviews, approves, and distributes supplemental documentation for students elective rotations
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- Reviews new preceptor requests to determine if preceptors meet threshold of requirements
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- Processes absence requests for third and fourth year students
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- Updates and maintains site and preceptor data in eMedley student software system
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- Runs reports for core and elective rotations
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- Communicates effectively with students, faculty, and staff
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- Attend all meetings and communicate changes
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- Assist Executive Director of Clinical Education and Assistant Dean for Osteopathic Clinical Education with data processing
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- Generate letters of good standing for third and fourth year students
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Advise students regarding processes/procedures pertaining to scheduling and completing clinical clerkships
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Assist with maintaining clerkship data
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Process student rotation documents according to posted guidelines
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Input student rotation requests and changes in a timely manner
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Create, compile, and distribute required reports regarding student performance, curriculum, etc. as needed for the clerkship and as requested by faculty/administration/clinical education.
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Make changes to Roster, Canvas, iClicker and all related documents as information is provided from Registrar/Clinical Education.
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Attend all meetings, training and events for clinical rotation directors and coordinators
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Department contact for offsite preceptors in DFW and all remote sites. Keep track of vacations and find alternate locations for students assigned.
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Provide technical support for students and faculty as needed for all online systems.
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Compile, track, and submit all grades received via appropriate software systems (Canvas, eMedley, EIS, etc.)
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Assign each student to a clinical location for training. Communicate schedule to students and faculty in a timely manner.
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Organize and coordinate with library services, electronic medical records, and other necessary departments to coordinate monthly core student orientation.
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Contact Hospitals to notify of badging needs and orientation attendance
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Email welcome packages to core students no later than 14 days before rotation
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Prepare and maintain online curriculum platform for upcoming year to include but not limited to – clinic logs, all rotation instructions, case report and IRB information, quizzes, surveys, and clinical log etc. as determined by specific core curriculum
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initiate and prepare longitudinal rotation selection in the late spring to incoming 3rd year students for rotation selection.
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Make changes to rotation schedule due to overall changes issued by Clinical Education throughout the year as needed.
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Communicates effectively with students, faculty, and staff
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Updates and maintains site and preceptor data in eMedley student software system
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Maintain updated syllabus, evaluations, and program policy and procedures. Assure that the syllabus, course materials, and lectures are distributed to Clinical Education for posting.
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Coordinate all core 3rd year rotations and 4th year electives for department (as applicable)
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Prepare and maintain online platform and keep all course documents up-to-date for student and faculty involved in the course.
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Contact teaching faculty regarding availability to train students in their practices and the number of student positions available at each site.
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Actively assist in the overall coordination to include scheduling of meetings, rotations of students, orientations, fellows, interns, and residents; grade submission; and other related administrative duties.
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Assist the course director for Year 3 Core Clerkship with the design and development of syllabi and other course materials.
Posting Detail Information
Posting Number
S5503P
Position End Date (if temporary)
Special Instructions to Applicants
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