Typist Job at Saint Paul Public Schools
General Information
Description of Work
Minimum Qualifications
Currently hold the Clerk Typist 2 title in the district.
General Statement of Duties
Performs intermediate level clerical, typing and/or word processing work of moderate complexity and variety; and performs other related duties as required.
Supervision Received
Works under moderate supervision of a unit supervisor or a higher level clerical employee.
Supervision Exercised
None.
Typical Duties Performed
- The listed examples may not include all the duties performed by all positions in this class.
- Types and/or word processes letters, narrative and statistical reports, schedules, lists, forms, cards, labels, envelopes and other related materials according to general guidelines.
- Prepares, types and/or word processes routine correspondence according to well-established guidelines and procedures.
- Transcribes memoranda, letters, reports and other materials from dictaphone recordings.
- Answers telephone and receives visitors; determines nature of business, directs individuals to appropriate staff, or supplies information where a working knowledge of the operation is necessary.
- Processes routine complaints or inquiries by explanation of office procedures, verification of records, correction of records, or referral to higher authority.
- Compiles and maintains complex or involved files, records, schedules, and statistics.
- Compiles and maintains simple accounting and financial records where no technical bookkeeping knowledge is required; checks and reconciles data.
- Prepares and types pay vouchers, requisitions, purchase orders and other related materials.
- Checks and prepares payroll time sheets, employee hours worked, overtime, and related forms and records.
- Operates office equipment such as typewriter, copy machine, adding machine, postage machine, calculator, dictaphone, and telephone system.
- Operates a computer for data entry, file maintenance, and information gathering and/or retrieval.
- Receives, sorts, and distributes incoming and outgoing mail.
Knowledge, Skills, and Abilities
- Working knowledge of modern office practices and procedures.
- Working knowledge of the policies, procedures, and services of the organization.
- Working knowledge of grammar, spelling, and punctuation.
- Working knowledge of word processing packages.
- Working skill in typing and/or word processing with speed and accuracy.
- Working ability to work with detailed information accurately.
- Working ability to make simple arithmetic computations with speed and accuracy.
- Working ability to sort, alphabetize, file, search and/or retrieve computerized and/or manual records and files.
- Working ability to follow oral and written instructions.
- Working ability to operate modern office equipment.
- Working ability to communicate effectively in person and/or over the telephone.
- Working ability to interact effectively with employees in other units of the organization, other departments, and the general public.
Essential Functions
Essential functions are functions that the individual holding the position must be able to perform unaided or with the assistance of a reasonable accommodation through the Americans with Disability Act (ADA) and the Americans with Disability Amendments Act (ADAAA). The essential functions are typical duties as outline under Responsibilities.
Regular and reliable attendance.
Maybe exposed to various cleaning products.
Pay,Benefits, & Work Schedule
This is a 10 month position working 40 hours per week.
Salary and benefits are in accordance with the AFSCME negotiated labor agreement. The labor agreement and salary schedule can be found at https://www.spps.org/Page/33566.
Benefits are available to new employees after 30 days of active employment. Benefits include medical insurance, life insurance, sick leave, pension plan, tax-free retirement account, and flexible spending account. Some employee groups also receive vacation, dental insurance and disability insurance. A benefits summary is available at https://www.spps.org/Domain/13220.
How To Apply
To be considered further, please apply for this position and attach a resume and cover letter to your online application.
The Human Resource Department will review your application materials and contact you regarding the next steps.
To attach additional documents to your online application, click on the "Additional Attachments" link from the applicant homepage and upload your documents as attachments. Valid file extensions for attaching a document include .doc, .txt, .rtf, and .pdf.
Other Information
Transcript - Unofficial transcripts are accepted at the time of hire. You must submit official transcripts within 30 days of your start date. Formal credential evaluation is required for post-secondary education completed outside of the United States.
Veteran's Preference - If you are an eligible veteran applying for a job where veteran's preference applies and wish to claim Veterans Preference you must submit a legible copy of your DD214 to the Human Resource Department with your employment application. If your claim is approved, five or ten additional points will be added to your final passing score.
Criminal Background Investigation and Reference Checks - Reference checks and a criminal background investigation will be completed as a condition of hire for all new employees and for former employees who have not been employed by the District for more than six months.
Equal Employment Opportunity
Saint Paul Public Schools is an equal opportunity employer and supports an inclusive workplace environment.
Equity Statement
SPPS is committed to eliminating racial disparities and predictability in achievement and to a workforce which embodies this commitment.
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