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POSITION SUMMARY

The Gulf Coast Consortia (GCC) is a collaborative, eight-member academic organization, located at Rice, focused on building interdisciplinary and multi-institutional partnerships and expanding training and research opportunities in the quantitative biomedical sciences. Under the Executive Director, the GCC Program Administrator will provide programmatic, administrative and operational support for the GCC staff to meet organizational objectives, including the management of state and federally funded training programs and related events and activities.

The ideal candidate can communicate effectively with faculty and others, both internally and externally, and works well in a team environment.

ESSENTIAL FUNCTIONS

• Administers the daily operations of assigned training program(s) with general guidance of a senior staff member
• Plans and monitors annual project budgets, assists in the development of longer-term budget plans, including trainee budgets and reporting
• Conducts research, analyzes data, identifies trends and develops reports for programs and grant proposals
• Recommends and implements outreach plan including communications, events, marketing, seminars and conferences; maintains and updates training program web content
• Plans and coordinates logistical aspects of trainee recruitments, application and interview process
• Provides support to faculty, staff and trainees as related to the program
• Performs other duties as assigned

ADDITIONAL FUNCTIONS / INFORMATION

• Serves as a visible GCC representative at training program meetings and events, and is responsible for welcoming and interacting with speakers and participants, troubleshooting, editing and distributing post-event surveys, developing post-event reports and participating in post-event assessments
• Works with GCC staff to develop and execute communications plans for targeted groups
• Coordinates and oversees the planning and execution of complex meetings, workshops and seminars

MINIMUM REQUIREMENTS

• Bachelor’s degree

• 1 year of program administration experience
• Advanced knowledge of Microsoft Office suite

• Excellent attention to detail and success in follow-through and completing routine tasks

• Excellent oral and written communications, excellent interpersonal, communications, collaborative skills
• Ability to prioritize and multi-task while handling multiple projects

PREFERRED QUALIFICATIONS

• Ability to work independently and as part of a team to meet expected deadlines and schedules
• Experience in an institution of higher education
• Strong time management, administrative management and operational skills
• Strong client service orientation
• Familiar with academic, biomedical research institutions in the Texas Medical Center.

Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits

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Rice University is an Equal Opportunity Employer with commitment to diversity at all levels, and considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability or protected veteran status.

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