Strategic Project Manager Job at County of Orange
CAREER DESCRIPTION
OC PARKS STRATEGIC PROJECTS MANAGER
(BUSINESS SERVICES ADMINISTRATOR)
SALARY INFORMATION
Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization.
OPEN TO THE PUBLIC
This recruitment is being held to establish an open eligible list to fill current and future Business Services Administrator positions within the OC Community Resources/OC Parks. The eligible list established may also be used to fill similar and/or lower-level classifications throughout the County of Orange.
DEADLINE TO APPLY
Tuesday, May 23, 2023, at 11:59 PM (PT).
Qualified applicants are encouraged to apply immediately.
OC COMMUNITY RESOURCES (OCCR)
OC Community Resources is a multi-faceted department comprised of OC Animal Care, OC Community Services, OC Housing & Community Development, OC Parks, and OC Public Libraries. Click here for more information on the County of Orange.
OC PARKS
OC Parks encompasses regional, wilderness, and historical facilities, as well as coastal areas throughout the County of Orange in California. Featuring nearly 60,000 acres of parkland, open space and shoreline, Orange County's award-winning parks and programs are enjoyed by millions of residents and visitors each year, in ways as diverse as the parks themselves.
THE OPPORTUNITY
OC Parks has a rewarding and challenging opportunity for a strategic projects management professional handling various department-wide and/or high-profile projects and activities. The successful candidate must possess highly developed organizational skills, be deadline-driven, self-motivated, and have the ability to quickly pivot between tasks and projects. The role is located within the OC Parks Business Administration Division and is responsible for supervising a team of three administrative staff members. The position directly reports to the OC Parks Business Administration Division Manager and requires the incumbent to work onsite at OC Parks' beautiful headquarter campus located at Irvine Ranch Historic Park in the City of Irvine.
The OC Parks Strategic Projects Manager will be responsible for assisting with the planning, development, management, and implementation of the department's special projects, strategic initiatives, and other programs that support achieving OC Parks mission and vision. Additional responsibilities include, but are not limited to, the following:
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Manage and assist with assigned special projects and coordinate the related activities of the department, agency, and other County personnel involved in the planning, development, and implementation of the project. -
Develop, implement, and evaluate department special projects and initiatives.
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Prepare presentations and briefings for Director’s Office meetings with high-level County executive staff such as CEO (County Executive Office), BOS (Board of Supervisors), public/advisory body meetings, and outside agencies, etc. (i.e., special projects, proposals, annual strategic plans, etc.)
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Track, analyze, and facilitate implementation of department wide initiatives (i.e., OC Parks strategic plan goals, legal mandates, BOS directives, etc.)
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Prepare and oversee the preparation of a variety of reports, correspondence and special studies including, but not limited to, the following: Local Agency Formation Commission Districting, fee schedule review, and regulatory agency compliance etc.
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Develop and evaluate all OC Parks MOUs (Memorandum of Understandings) and MOAs (Memorandum of Agreements) with inter-county departments and third parties, ensuring the development of new MOAs and MOUs are consistent with department and county policy.
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Implementation of Countywide directives including monitoring program performance and reporting.
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Coordinate with procurement and budget staff to facilitate department-wide trainings.
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Research, analyze, and update OC Parks policies and procedures, as requested, including the development of an OC Parks policy library that is consistent with existing OCCR and County of Orange Policies and Procedures (P&Ps).
OC Parks operates 365 days a year and as such this position is required to work holidays and weekends, as needed.
DESIRABLE QUALIFICATIONS AND CORE COMPETENCIES
The ideal candidate will possess two years of extensive job experience in executing high-level projects across a government or private organization. Experience with demonstrating ability executing projects and providing analysis is highly desired. The ideal candidate will also have leadership/supervisory experience. In addition to the minimum qualifications, the ideal candidate will possess knowledge and experience in the following core competencies:
Technical Expertise
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Ability to research, analyze, and develop reports and recommendations as assigned by the Director’s Office and Business Administration Division.
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Ability to analyze and recommend key strategic decision points for senior management to consider when reviewing contracts, agreements, policies, regulations, etc.
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Experience presenting analysis and/or findings.
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Review and coordinate all internal and external audit reviews and responses.
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Research and recommend new systems and programs to evaluate contract use and service delivery.
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Coordinate department procurement functions to monitor contract performance, thresholds, and delivery.
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Facilitate the development of new service contracts that enhance efficiencies while meeting the OC Parks mission and vision.
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Strong computer skills with knowledge and experience in Word, PowerPoint, Excel, Visio, etc.
Effective Communication and Leadership
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Effective written and verbal communication skills.
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Ability to lead a team and work cooperatively with contractors and other staff.
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Interacting effectively with other government agencies, public and private partners, community leaders, customers, and the general public.
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Presenting ideas and complex material clearly, concisely, logically, and persuasively both orally and in writing.
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Effectively working with stakeholders and interested parties to achieve consensus that benefits and/or protects OC Parks.
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Aligning organizational vision with County strategic goals and department business objectives.
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Using creativity and innovation in achieving business objectives and making suggestions for improvements.
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Applying own expertise to add value to the organization.
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Building effective working relationships inside and outside the organization.
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Exhibiting courage to take action by tackling difficult challenges.
Planning and Organization
- Planning, prioritizing work and managing time effectively, handling multiple projects simultaneously, effectively, and meeting deadlines consistently.
- Ability to determine necessary sequence of activities and the efficient level of resources needed to achieve short and long-term goals.
- Communicating project delays well in advance and allocating sufficient time to strategize solutions to minimize impacts.
- Demonstrating an aptitude for critical thinking, problem solving, and decision making.
- Demonstrating strong organizational skills with attention to detail.
MINIMUM QUALIFICATIONS
Please click here to learn about the minimum qualifications including the physical and mental requirements as well as the environmental conditions for the Business Services Administrator classification.
RECRUITMENT PROCESS
Application Screening | (Refer/Non-Refer)
Applications and supplemental responses will be screened for qualifications that are highly
desirable and most needed to successfully perform the duties of this job. Only those applicants that meet the qualifications as listed in the job bulletin will be referred to the next step.
Recorded Structured Oral Interview | rSOI (Weighted 100%)
The rSOI is a timed oral interview conducted virtually through an online vendor. Applicants will be asked a series of structured questions designed to elicit the applicant's qualifications for the job. All applicant responses will be video recorded so that they can be evaluated against pre-determined criteria by a panel of job knowledge experts. Only the most successful candidates will be placed on the eligible list.
Based on the Department's needs, the selection procedures above may be modified. Candidates will be notified of any changes in the selection procedures.
Eligible List
Once the assessment has been completed, Human Resource Services will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to selection interview to be considered for present and future vacancies.
Veterans Employment Preference
The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy.
ADDITIONAL INFORMATION
Please see below for important information regarding COVID-19 related recommendations.
Effective April 3, 2023, it is strongly recommended that County employees working in health care settings and correctional facilities follow vaccination and booster guidelines provided by the California Department of Public Health (CDPH) and the Centers for Disease Control and Prevention (CDC). Please click here to see the latest guidance for more details.
EMAIL NOTIFICATION
Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account.
NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply.
Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com.
FREQUENTLY ASKED QUESTIONS:
Click here for additional Frequently Asked Questions.
For specific information pertaining to the OC Parks Strategic Projects Manager recruitment, please contact Lori Wright at Lori.Wright@occr.ocgov.com or 714.480.2738.
EEO INFORMATION
Orange County is an equal opportunity employer and encourages applicants from diverse backgrounds to apply.
Administrative Management *
In addition to the County's standard suite of benefits - such as a variety of health plan options, sick and vacation time and paid holidays - we also offer an excellent array of benefits such as:
- Retirement: Benefits are provided through the Orange County Employees' Retirement System (OCERS). Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits.
http://www.ocers.org/active-member-information. - Paid Leave: Twelve holidays per year plus sick and vacation time
- Health & Dependent Care Reimbursement Accounts
- Dental Insurance: County pays 100% of employee and dependent premiums
- Paid Life Insurance: $100,000 life insurance policy
- Paid Accidental & Death and Dismemberment Insurance: $100,000 AD&D insurance policy
- Paid Short & Long Term Disability insurance programs
- 457 Defined Contribution Program
- Effective 07/01/20, management employees who are sworn Public Safety Managers receive health insurance benefits through the AOCDS Medical Benefit Plans.
Click here for information about benefits offered to County of Orange employees.
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