Specialist, Event Education Design (ENDO) Job at Endocrine Society
Specialist, Event Education Design (ENDO)
We are seeking a Specialist, Event Education Design, to provide secondary support for the design, development, and implementation of the Society’s existing and future signature educational conferences, specifically ENDO speaker & session management and Annual Meeting Steering Committee management. In this role, you will have the opportunity to support all aspects of the Society’s event-based education, including the development of self-sustaining innovative content, in-person, and digital, and US-domiciled and global programming. Our ideal candidate has extensive experience interacting with a diverse group of stakeholders & working in cross-functional teams with an ability to build consensus among multiple stakeholders in a fast-paced environment.
What you’ll bring to the job:
- 4+ years' experience in designing and developing continuing medical education (CME/CE) activities for healthcare professionals in an association setting or equivalent adult education industry.
- Possess creative and visionary skills to identify and execute innovative educational program designs and formats.
- Current knowledge of the healthcare industry, pharmaceutical pipelines, health care industry/policies, and CE industry preferred.
- Excellent interpersonal skills required to work with a diverse group of stakeholders including expert faculty, key opinion and committee members, cross functional teams, etc.
- Excellent ability to work independently and autonomously, and multi-task multiple high-level responsibilities and projects with accuracy and efficiency.
- Strong program and project management, interpersonal, and delegation skills are required.
- Experience with ACCME accreditation and general CE/CME processes is highly desired.
- Ability to travel several times a year and work weekends or after-hours, on occasion.
Our Values:
We believe in and empower our staff. We know that with our investment in their growth, they have an even greater potential to contribute to our organization. Our core values embody the character and culture of our staff – they guide our decision making, interactions and how we serve our members. As an organization, we are committed to: demonstrating responsible stewardship, treating one another with trust and mutual respect, supporting work life balance, sustaining an inclusive environment, and fostering an environment that encompasses communication, service, collaboration, results & innovation.
We believe in and empower our staff. We know that with our investment in their growth, they have an even greater potential to contribute to our organization. Our core values embody the character and culture of our staff – they guide our decision making, interactions and how we serve our members. As an organization, we are committed to: demonstrating responsible stewardship, treating one another with trust and mutual respect, supporting work life balance, sustaining an inclusive environment, and fostering an environment that encompasses communication, service, collaboration, results & innovation.
What you’ll own:
- Provide secondary support to the Associate Director of Event Education Design (EED) & primary support to the Manager of Event Education Design (ENDO) on all aspects of the Society’s event-based education programs, including in-person and digital, as well as US-domiciled and global.
- Serve as the tertiary staff liaison to the ENDO Annual Meeting Steering Committee (AMSC) and other committees (current/future) that pertain to the Society’s signature educational conferences.
- Support execution of an annual work plan and maintain supporting project plans for assigned committees’ work.
- Review and update standard operating procedures and related communication templates to support assigned committees’ annual work plans and project plans.
- Support delivery of assigned committee orientations to ensure committees follow recommended practices for content development and collaboration with Society staff.
- At the direction of the Associate Director, supports the exploration of global, hybrid, and online opportunities for ENDO and derivative events.
- Serve as the secondary staff liaison communicating with and about ENDO speakers, sessions, and annual conference call for proposals process, including system build-out, reviewer identification and communications, scoring analysis for submissions, pre-conference communications with selected presenters, and onsite management of all speaker-related tasks.
- Assist with the build, open, and close of the call-for-proposals system, aligning with established project plan deadlines.
- Review content within the call for abstracts system and proactively report submission trends, including positive and negative variances, on a weekly basis.
- Help identify, confirm, and assign proposal reviewers; distribute clear and consistent review guidelines and manage documentation to ensure a fair and consistent review process.
- Support the preparation of all scored proposal reports.
- Support Manager, EED (ENDO) in the proposal selection process.
- Support distribution of pre-conference communication to all abstract submitters, including registration follow-up notices.
- Assist with communication of onsite poster and session assignments to abstract submitters and internal/external stakeholders.
- Assist Manager, EED (CEU/EBR) with onsite poster scoring process, including judge selection, scoring protocols, scoring analysis, and award announcements.
- Help ensure poster and abstract session content is delivered to appropriate post-conference distribution platforms (e.g., LMS) if required.
- Assess feedback from educational activities, surveys, and other needs assessments to empower the Manager, EED (ENDO) to make recommendations for future activities.
- Support collaboration with the Marketing team regarding communication initiatives for Education events, internal and external, to ensure accurate and effective promotion and dissemination to all relevant audiences.
- Support collaboration with the Accreditation team to ensure evolving accreditation standards are met.
- Support annual budget management by preparing documentation and recommending allocation of funds to meet financial goals.
- Represent the Society at conferences and public/community interactions that encourage partnership, collaboration, and confidence.
What you’ll do well:
- Develop and maintain effective relationships with others to encourage and support communication and teamwork. Demonstrate the ability to build and maintain ongoing, collaborative working relationships with coworkers and members to achieve the goals of the organization.
- Demonstrate ability to plan and organize the work of a group, department, or project and to establish effective priorities. Effectively use time. Handle projects responsibly. Prioritize as needed and meet deadlines. Communicate challenges/barriers to supervisor. Collaborate and share progress with others to get the project completed. Demonstrate effective delivery of completed project.
- Carefully prepare for meetings and presentations. Follow up with others to ensure that agreements and commitments have been fulfilled. Develop and use systems to organize and keep track of information or progress. Set up and monitor procedures to ensure high quality of work.
- Effectively communicate ideas, thoughts, and facts in writing. Use correct grammar, punctuation, spelling, and sentence structure. Organize written ideas clearly. Tailor written communication to effectively reach audience. Express ideas clearly and concisely in writing.
What you’ll get out of it:
- Working with a staff that has passion for our mission, believes in one another and has fun.
- The chance to work in an environment that empowers staff to take informed risks and create new programs and services.
- A chance to make a contribution in a fun job with room to make it your own.
- A strong and competitive salary and benefits package that focuses on your well-being and financial health.
Diversity Statement
The Endocrine Society embraces and celebrates the strength that diversity brings to our organization. We are committed to building and sustaining a culture of belonging, respect, and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, neurodivergence, national origin, or protected veteran status and will not be discriminated against on the basis of disability. This policy applies to all aspects of employment, including recruitment, placement, promotion, transfer, compensation, benefits, and termination. The Endocrine Society is committed to providing reasonable accommodations during our recruitment process. If you need assistance or accommodations, please reach out to us at: HR@endocrine.org
Proof of Vaccination & Work Location:
The Endocrine Society values the safety of our employees, our members, and our visitors. In support of these values, if you are selected for this job you must be fully vaccinated against COVID-19, except when vaccination is not medically advised or violates your sincerely held religious beliefs. If you are invited to join our team, you must submit proof that you are fully vaccinated against COVID-19 to an HR partner or you must request an exemption before your actual start date. New employees must either provide proof of vaccination or be granted a medical or religious exemption before working with the Endocrine Society.
This position is located in Washington, DC and walking distance to Metro and major bus lines. The Endocrine Society offers a flexible, hybrid work environment. Employees are expected to work from the office at least 2 days per week to foster our collaborative culture and support cross-functional interaction.
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rine Society offers a convenient downtown DC location within walking distance of Farragut North/Farragut West and Foggy Bottom Metro stations. Qualified candidates interested in a purposeful work environment, competitive salaries and excellent benefits, including a generous TIAA- CREF retirement plan with 10% employer contribution, submit resume and cover letter with salary requirements.
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