The University of Virginia Office of Business Services seeks applications for an Administrative Coordinator. The mission of the Business Services units is to provide quality services at competitive prices in an attractive and comfortable environment to students, faculty, staff, and guests of the University.

The Administrative Coordinator will be a key member of the Administrative Operations team providing support for Business Services departments.

Key Duties and Responsibilities include:

• Assist managers with interview process and logistics.
• Manage relocation process for new employees.
• Conduct departmental onboarding / orientation process with all new employees.
• Serve as primary manager delegate for initiating and approving HR processes (job descriptions, postings, job changes, hiring proposals, etc.) in Workday in partnership with UVA Human Resources
• Assist with the departmental reward, recognition, and appreciation program.
• Assist with advertising with local organizations.
• Coordinate annual performance management process.
• Work with managers and staff on professional development opportunities and goals.
• Coordinate and conduct all off-boarding steps for departing employees.

Knowledge/Skills/Abilities

• Good verbal and written communications skills.
• Ability to develop and deliver professional, effective presentations to individuals and groups.
• Ability to coordinate and monitor multiple projects.
• Demonstrate and promote teamwork and cooperation among all units and departments in a positive, professional manner with a pro-active attitude.

Required Qualifications

• High School Diploma
• Six years of experience. Bachelor's degree may substitute for experience.
  

Preferred Qualifications

• Bachelor’s Degree
• Some experience in human resources, calendar management
• Experience using Workday, Microsoft Office Suite, Outlook
• Experience developing and/or delivering training for a small group
  

The Administrative Coordinator will report to Minnette Stroud, Manager of Administrative Operations, Business Services

For additional information about the position, please contact Minnette Stroud at mws5p@virginia.edu.

This position is located in Charlottesville, VA.

The anticipated start date is April 2023.Anticipated Hiring Range: $19.23/hour ($40,000 annualized) - $24.04/hour ($50,000 annualized), commensurate with education and experience. This is an Non-Exempt level, benefited position. For more information on the benefits at UVA, visit hr.virginia.edu/benefits.

This position will remain open until filled. This position will not sponsor applicants for work visas. The University will perform background checks on all new hires prior to employment.

To Apply:

Please apply through Workday, and search for R0045996. Internal applicants must apply through their UVA Workday profile by searching ‘Find Jobs.’ Complete an application online with the following documents:

• CV

• Cover letter

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

References will be completed via UVA’s standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.

For questions about the application process, please contact Melanie Sponaugle, Academic Recruiter, at unw5dq@virginia.edu.

For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/ .

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

COVID Vaccination Requirement and Guidelines

Please visitthe UVA COVID-19 Job Requirements and Guidelines webpageprior to applying for current information regarding vaccination requirementsandguidelines for employment at UVA.

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.