Work Mode: Hybrid

Location: Hybrid at Kohler, WI

Opportunity

Under the direct supervision of the VP – IT Digital Capabilities & EAO and the VP – IT, Data & Analytics, the Sr Administrative Assistant performs administrative functions to ensure operations flow smoothly in a fast-paced, technologically oriented office environment.

Specific Responsibilities

• Manages VP’s calendar and schedules/organizes/plans meetings with proper attendees and resources. Oversees tasks and action items to ensure commitments are met for both the VP and immediate staff to support expected deliverables. Monitor changing dynamics of a work environment to set and adjust priorities accordingly.
• Monitors, transmits, and distributes communications for VP as required. This will include composing, editing and tracking correspondence, creating presentations, analyses and spreadsheets, creating, maintaining and organizing a filing system and assisting IT associates, as required, in organizing and prioritizing large volumes of information including telephone calls.
• Attends key meetings to take notes as necessary especially to track action items and due dates. Assist in proactively monitoring approaching deadlines. Type meeting minutes for VP and staff when requested.
• Schedules and organizes activities and details related to travel, training, conferences and departmental activities for the IT team. Will also provide support to other IT teams as needed.
• Assists with the maintenance of the department financials. Includes printing monthly budget reports from SAP, and creating a method of recording and tracking departmental charges/reports that include travel, training, and communications expenses.
• Creates and submits expense reports to Corporate Accounting on behalf of the VP for any business expenses.
• Craft and design correspondence, memoranda, charts, tables, graphs, business plans, etc. Proofreads for spelling, grammar and layout changes as necessary. Responsible for accuracy and clarity of final copy. Performs desktop publishing, spreadsheet set-up/analysis, and creating/developing visual presentations (Excel and PowerPoint).
• Assists CIT associates, as required, in organizing and prioritizing large volumes of information and telephone calls. Either transfer the call to a qualified person for handling or record phone messages in a written response or e-mail documentation.
• Prints, scans, or makes copies of emails, documents, etc. when requested. Also sends or distributes faxes as needed. Sorts and distributes mail daily, as necessary, to CIT associates.
  Updates daily “out of office” personnel list for associates reporting to both VP and maintains vacation balances.
• Works closely with the CIT Confidential Secretary and other floor administrative staff to ensure adequate phone coverage, order office supplies, and provide a high level of administrative support to the CIT staff.
• Analytical – compiles monthly operational metrics
• Coordinates internal and external interviews as required.

Skills/Requirements

• High school diploma and 5+ years of secretarial/administrative experience or Associate Degree and 4 years of secretarial/administrative experience. Must have good working knowledge of Windows, Word, Excel and PowerPoint. Knowledge of Access software would be a plus.
• Ability to prepare charts and graphs in appropriate software to track/analyze department metrics.
• Ability and desire to work in a team environment.
• Exceptional and proven customer service, along with a high degree of professionalism/confidentiality required.
• Must possess excellent business writing, editing and proofreading skills in addition to the ability to communicate both orally and in writing. Demonstrated ability to set priorities, meet deadlines, multi-task, and organize efficiently.

Applicants must be authorized to work in the US without requiring sponsorship now or in the future.

Why Work at Kohler Co.?

Kohler Co.'s mission is to contribute to a higher level of gracious living for those who are touched by our products and services. We understand that it takes investment in our associates’ development to make that happen. So, we offer ongoing investment in each individual’s personal development and the opportunity to collaborate with others across functions and roles at Kohler.

In addition to the investment in your development, Kohler offers a benefits package including a competitive salary, health, vision, dental, 401(k) with company matching, and more!

About Us

Beyond the competitive benefits and compensation, Kohler proudly offers a rich history, steeped in creativity and a commitment to our associates and communities. We invite you to learn more about our culture and company at www.kohlercompany.com.

It is Kohler’s policy to recruit, hire, and promote qualified personnel in all job classifications without regard to race, creed, religion, age, sex, sexual orientation, gender identity or expression, marital status, national origin, disability or status as a protected veteran. If, as an individual with a disability, you need reasonable accommodation during the recruitment process, please contact kohlerjobs@kohler.com. Kohler Co. is an equal opportunity/affirmative action employer.