Repairs Administrative Support Specialist Job at Marotta Controls, Inc.
Come grow with Marotta! One of NJ’s fastest growing technology companies,
named a New Jersey Top Workplace for 2022 & 2023, and a “Made in New Jersey” Manufacturer of the Year Award Winner.
You will have room to grow and be a part of an exciting team, all within a warm and welcoming environment.
Marotta Controls, Inc. specializes in the design, development, and production of precision control components and systems. Founded in 1943, Marotta has been at the forefront of Aerospace & Defense milestones for over 80 years from breaking the sound barrier on the Bell X-1 and landing the first man on the moon to playing a critical role on today’s advanced U.S Navy platforms as well as the emerging commercial Space industry.
Our products and expertise range from high performance valves to complete sub-systems that integrate electronic controls, actuators, and power conversion systems. We have received over 200 patents for our technologies and support the most demanding applications found on military aircraft, tactical systems, submarines, surface ships, satellites and space launch vehicles. Our teams have repeatedly been recognized for outstanding performance by some of the most prestigious organizations in the world including The Boeing Company, Lockheed Martin, NASA & Northrop Grumman.
Repairs Administrative Support Specialist
Position Profile:
The Repair Administrator is responsible for assisting in the oversight and monitoring of all returns to Marotta. Effectively perform Repair Administration initiatives within a defense/aerospace manufacturing environment. Your primary function will be Administration of government/commercial contracts for Marotta Controls products and services from RFP review to purchase contract receipt to completion of scope and contract close-out. You will report directly to the Repairs Manager. This will entail effectively working with diverse group in the organization including Quality, Engineering, Operations, Contracts and Shipping.
Minimum Required Qualifications:
- 1 – 3 years’ experience in a manufacturing/operations environment preferred
- Ability to work in fast paced environment
- Excellent verbal/written communication skills required for multi-faceted interactions with all levels of personnel within and outside the organization
- Strong computer literacy, with Microsoft Excel, Word, and other computer software packages as required
- Aerospace & Defense industry experience is a plus
- ERP systems experience is a plus
- Must be a US Citizen
Essential or Primary / Key Responsibilities:
- Assist in managing contractual activities and interfacing with internal and external customers
- Receive and respond to customer inquiries for new opportunities, provide repair order numbers where necessary
- Create sales orders, ensuring all instructions/requirements listed on customer purchase order or contract are flowed down to the sales order
- Handling all aspects of repair administration
- Generating/submitting repair quotes
- Updating customer portals (CAV, LM, Boeing etc.)
- Shipment of units through customer portals
- Assist in ensuring funding is acquired within quote validity period
- Maintaining status of articles in various stages of the repair process
- Interfacing with the materials group to ensure timely delivery of piece parts or sub-assemblies needed to complete a repair
- Monitor repair order data base to ensure that data entered is current, accurate, and detailed
- Other duties as requested
The Repair Administrator’s duties may be assumed in their absence by the Repair Manager or any qualified assistant, nevertheless, such delegation does not relieve them of their overall responsibilities.
Work Environment:
- While performing the duties of this job, the employee is frequently exposed to conditions typical of a manufacturing/machine shop environment, including, but not limited to: fluids (skydrol, red-oil etc.), fumes or airborne particles, moving mechanical parts, noise and vibration
- This job interacts both in a professional office environment and a manufacturing/machine shop environment. This role uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines, as well as environments inclusive of the appropriate eye, hearing and foot protection (as required).
- Temperature of work environment may be affected by outside/external temperatures, machining processes, etc.
- This is a full-time position. Days and hours of work are 10 hours, Monday through Thursday. Overtime and weekend work may be required, as job duties demand.
- Some local travel may be required for this position (0-10%)
Physical Requirements:
- While performing the duties of this job, the employee is regularly required to talk and hear.
- The employee is frequently required to reach with hands and arms, and to use hands to finger, handle or feel
- The employee is regularly required to stand, sit, walk, stoop, or crouch, and move about the facility, including stair climbing and walking up to several miles per day
- This position requires the ability to lift up to 20 pounds
This position is at our Montville, NJ corporate offices location.
Many of our contracts require proof that you are a U.S. citizen and/or that an export license has been obtained for employees who are citizens of certain countries. Your employment, both initially and continually thereafter, is conditioned on production of such proof of citizenship and/or any export license that may be required to comply with any and all applicable laws, regulations, or executive orders, or required by Federal, State, or local government contracts.
We offer a highly competitive compensation package for this outstanding position plus a quarterly bonus along with a full range of top quality benefits and employee services including: medical, prescription, dental, vision, life and disability income insurance programs, 401k retirement plans with company match, generous tuition aid program, paid vacation, sick and personal days, paid holidays and flexible work hours with compressed work week options. We recognize and reward our employee's accomplishments and host several employee engagement events per quarter.
If you are looking to grow or accelerate your career and be part of a best in class organization while enjoying a work-life balance, please visit our website at www.marotta.com to learn more about us and to apply. Check out all our openings at https://marotta.com/job-openings/
We are an Affirmative Action and Equal Opportunity employer M/F/IWD/Veterans
VETERANS ARE ENCOURAGED TO APPLY
No agencies, please.
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