At the DNR, we are committed to the conservation and management of the state's natural resources for outdoor recreation, economic development, and a sustainable quality of life. Apply with us and find your path.

Working Title: Regional Fisheries Administrative Support
Job Class: Office and Administrative Specialist, Senior
Agency: MN Department of Natural Resources

• Who May Apply: Open to all qualified job seekers
• Date Posted: 02/18/2023
• Closing Date: 03/10/2023
• Hiring Agency/Seniority Unit: Department of Natural Resources
• Division/Unit: Fish and Wildlife
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $19.87 - $26.89 / hourly; $41,488 - $56,146 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: Bemidji
• FLSA Status: Nonexempt
• Telework Eligible: Yes
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

Make a difference in the lives of Minnesotans.

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

This position exists to manage office operations, prepare, revise, and audit correspondence and documents, update personnel records, provide procurement services and manage financial resources for the Regional Fisheries Office, seven Area Fisheries Offices, three Research offices, the Statewide Fisheries Construction Crew and one Coldwater Hatchery, all within the administrative NW Region. Additionally, the person in this position provides program information, rules, and policy information to the public and other governmental units. The person in this position also advises and directs NW Region Area Fisheries clerical staff.

This position may have the option to telework on part-time basis. If so, the employee will be required to complete a telework agreement.

Responsibilities include:

• Monitoring the region's budgets and accounting system so that all obligations are accurately met, and budgetary analysis is accurate, current, and readily available.
• Establish and revise region-wide procedures and work systems; perform office management activities so that support services are effectively provided to Regional Fisheries Manager, Assistant Regional Fisheries Manager, Fisheries Research Unit, Aquatic Plant Management staff, Area and Hatchery staff.
• Processing various complex fisheries program applications including Live Fish Transportation, Importation and Stocking permits and Aeration permits while serving as a liaison between the public, section of Fisheries, and other involved disciplines.
• Providing and maintaining a data and management information system of Fisheries activities that coordinates plans, survey, and assessments.
• Responding to inquiries regarding rules, regulations, and public complaints.

Minimum Qualifications

Customer service and oral and written communication skills sufficient to respond promptly, professionally, and accurately with internal and external customers.

English skills sufficient to generate readable and accurate written materials (e.g., letters, memos, reports and instructional documents) free of spelling and grammar errors.

Word processing and typing skills sufficient to prepare advanced correspondence, documents, informational articles, policies and procedure statements.

Accounting and budgeting skills sufficient to create purchasing orders, code invoices, track budgets and maintain accurate financial records and reports.

Spreadsheet skills sufficient to organize data and enter information from a variety of sources, compile lists, and prepare spreadsheets necessary for tracking budgets, expenditures and projects.

Accounting skills and business principles sufficient to analyze, interpret, compile, and reconcile items purchased or services rendered.

Leadwork skills sufficient to review and resolve complex issues.

Demonstrated experience establishing and maintaining electronic and paper filing systems.

Demonstrated organizational skills and the ability to manage multiple projects of varying size and complexity.

Preferred Qualifications

Three (3) years of general office experience including, but not limited to writing, keyboarding, editing, filing, electronic publishing, workload organization, public relations, postal and other shipping methods and regulations, and operation of various office equipment (e.g. copy machines, telephones, faxes, printers).

Experience with Microsoft Office Suite (i.e., Word, Excel, Outlook, and Access) at an advanced level sufficient to compose, create, modify, and publish documents and materials.

Experience with Adobe Acrobat Pro sufficient to manage PDF documents.

Advanced organization skills using project management and/or other measures such as computer software programs that enable efficient work organization, including the work of others.

Workload organization and scheduling skills are required to effectively manage office operations, work under time constraints and large workloads, and to complete work assignments.

Physical Requirements

Occasionally lifting such articles as file boxes and heavy hand tools or heavier materials with help from others and/or lifting and carrying light objects frequently. Even though the weights being lifted may only be a negligible amount, a job is in this category may require walking or standing to a significant degree or may involve sitting most of the time.

Additional Requirements

It is policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. All job offers are contingent upon passing the following components:

• Criminal History Check
• Employment Reference Check
• SEMA4 Records Check
• Conflict of Interest Review

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

If you have questions about the position, contact Marc Bacigalupi at marc.bacigalupi@state.mn.us or 218-308-2633.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Elyse Anderson at elyse.anderson@state.mn.us.

Why Work for Us

Diverse Workforce

We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.

A recent engagement survey of State of Minnesota employees found:

• 95% of employees understand how their work helps achieve their agency’s mission
• 91% of employees feel trusted to do their jobs
• 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
• 87% of employees report flexibility in their work schedule

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• Public pension plan
• Training and professional development
• Paid vacation and sick leave
• 11 paid holidays each year
• Paid parental leave
• Low-cost medical and dental coverage
• Prescription drug coverage
• Vision coverage
• Wellness programs and resources
• Employer paid life insurance
• Short-term and long-term disability
• Health care spending and savings accounts
• Dependent care spending account
• Tax-deferred compensation
• Employee Assistance Program (EAP)
• Tuition reimbursement
• Federal Public Service Student Loan Forgiveness Program

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us and indicate what assistance is needed.