RECORDS CLERK

DEPARTMENT: SHERIFF'S OFFICE
REPORTS TO: Undersheriff

SHIFTS AND ROTATION:
There are five clerical positions (Criminal Records, Civil Records, Finance Clerk, Support Position and Evidence
Clerk) which are all cross-trained positions.

JOB OBJECTIVES:
Provides clerical support to contribute to the effectiveness of the department. This position reports to the Chief
Civil Deputy.

The Records Department controls all documentation relating to investigations, issuance of concealed pistol
licenses, entry of protection orders into WACIC and NCIC and civil process. State law requires that privacy and
security of all records be maintained in the most effective manner possible. Additionally, orderly maintenance of
records is the only way to insure that information is correct and complete in content and accessible to proper
officers and/or agencies.

The Evidence Clerk function, under the direction of the Division Head, receives, collects, preserves, catalogs,
stores and disposes of materials and property seized as evidence for criminal scene processing and maintains
related records and files, and manages the Bio Hazard function for Sheriff and Correctional facility.

ESSENTIAL JOB FUNCTIONS:

• Contribute to the accurate and timely processing of daily complaints, civil process, pistol permits, pistol

• Perform miscellaneous clerical duties (accident reports, theft reports) and supportive functions, i.e.

• Responsible for entering appropriate information into computer system, retrieval and deletion of

• Respond to requests for public records. In this effort, the incumbent must understand the regulations

• Be aware of procedure and comply with all department policies and procedures.
  

• Must be able to work in harmony with all fellow employees on a continuing basis.
  

• Perform a variety of other duties as assigned.

REQUIRED QUALIFICATIONS:

• 21 years of age

• Eligible to work in the United States

• High School graduate or equivalent (G.E.D.)

• Typing skills

• Computer skills

• Filing skills

• Valid Washington State Driver’s license

Applicant cannot have been convicted of any felonies. Background investigation, psychological and polygraph
exams conducted on successful candidates. Hiring is provisional, based on outcome of psychological evaluation.

DESIRED QUALIFICATIONS:

• Bi-lingual Spanish

• Prior clerical experience

EQUIPMENT USED:

• Typewriter

• Adding machine

• Phones

• Copy machine

• Computer

• Electronic and laboratory equipment

• Live Scan fingerprinting machine

WORKING ENVIRONMENT:

This position generally works in an office environment. For the Evidence Clerk position, some bio hazardous
materials are handled according to protocol. Occasionally on-site work is required.