The primary purpose of the Receptionist position is to represent the company by receiving calls and guests in a professional and courteous manner, handle incoming and outgoing packages, as well as general office functions such as maintaining equipment, front desk supplies and area upkeep.

Duties and Accountabilities:

• Assist Baton Rouge Corporate office with front desk coverage such as answering phones, helping with incoming/outgoing mail, front office upkeep and decorations.
• Assisting with packing and postage for outgoing mail.
• Electronic File Storage Scanning
• Food ordering for office lunches, etc. for the main office and executive team.
• Receive and process incoming travel requests.
• Assist with coding and invoice approvals.
• Ordering and stocking all kitchen supplies (cups, sugar, etc.) on a daily/weekly basis.
• Route all incoming mail for proper delivery.
• Receive and route visitors, determine purpose of visit, direct accordingly.
• Limit sales calls or cold calls when possible.
• Keep front desk and lobby area neat and orderly.
• Put up and take down lobby decorations.
• Maintain front office supplies and equipment.
• Provide general office support as requested by the office manager and administrative assistant.

This position is Full-Time Non-Exempt and reports to the Chief Legal Officer.

Knowledge, Skills, and Abilities:

• Strong organizational skills
• Proficient in 2010 Microsoft Office Outlook, Work, Excel
• Ability to work with little daily supervision
• Effective verbal and written communication
• Detail oriented and willing to tackle various projects in a fast paced environment
• Excellent multi-tasking skills with the ability to perform duties outside of scope when necessary
• Act with professionalism at all times

Preferred Education, Experience, and Qualifications

• Previous office/reception or administrative experience
• Knowledge of the construction and/or engineering industry

Travel Requirements

• Infrequent travel to company or client locations.

Physical/Work Environment Requirements

• While performing the duties of this job, the employee is regularly required to stand and/or sit at a desk for extended periods of time.
• Light to moderate lifting is required.

Don’t meet every single requirement? Studies have shown that diverse candidates are less likely to apply to jobs unless they meet every single qualification. At Bernhard, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

We are proud to be an Equal Opportunity Employer of Minorities, Women, Protected Veterans, and Individuals with Disabilities, and participate in the e-Verify program. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other classification protected by law.

To staffing/placement agencies: We are not responsible for any fee related to unsolicited resumes from 3rd party staffing and placement agencies (whether submitted through this website or sent directly to an employee of Bernhard LLC or its operating companies) unless a written agreement is in place between the agency and Bernhard, LLC (“Company”) and an authorized Company representative makes a written request to the agency to assist with a requisition. Similarly, no fee will be paid for candidates who apply and claim to be represented by an agency. Any unsolicited resumes, CVs, or other candidate information submitted by an agency will become the property of the Company, and no fee will be paid in the event such candidate is hired.

If you are an agency and would like to be considered for partnership with Bernhard, LLC please send your company’s information to agency@bernhard.com.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)