Receiving and Purchasing Clerk

The Glen Oaks Club is a premier club in Long Island, NY. The Glen Oaks Club is known for providing its members with an exceptional and personalized experience. For nearly 100 years the Glen Oaks Club has been evolving to maintain its stature as a home away from home for their member families.

Summary:

Physically checks in all food-related items. Ensures the proper weight, specifications, quantity, and quality of the order being delivered.

Essential Duties and Responsibilities include the following

• Safe handling of food to maintain high levels of sanitary codes set forth by State and Local agencies.
• Checks, on a daily basis, all refrigerated and storage areas to ensure proper rotation, storage, and usage of all food items.
• Places all items in proper locations and rotates all stock to ensure freshness. (FIFO)
• Assists in monthly inventory, physical count, and organization of all food areas.
• Physically checks in all deliveries as per purchasing report, recording items received by weight and quantity.
• Opens all containers and/or boxes to check for freshness, quality and exact specifications.
• Notifies Purchasing Manager of any major discrepancies with delivery.
• Maintains cleaning of all storage areas.
• Stores refrigerated and frozen foods within 30 minutes of arrival to decrease food safety problems.
• Interacting with suppliers and drivers to schedule delivery times and resolve shipping issues.
• Verifies receipt of items by comparing items received to items ordered; resolves shipment errors with suppliers when necessary.
• Forward available inventory items by verifying stock and delivering schedules.
• Reconcile daily requisitions of inventory to various departments.
• Prepare purchase orders, process them and maintain them.
• Approving invoices and maintaining receipts, records and inventories.
• Communicates with members, co-workers, management, and the general public in a courteous and professional manner.
• Conforms with and abides by all regulations, policies, work procedures, and instructions.
• Performs other duties as assigned by the Purchasing Manager, Executive Chef, COO, and Controller.

Knowledge, Skills, and Abilities:

• Must have knowledge of food, with relation to the availability, proper handling, and quality.
• Ability to verbally communicate well in English and in writing.
• Ability to understand and carry out verbal and written instructions in English.
• Ability to interact professionally and maintain effective working relationships with superiors, co-workers, and members.
• Ability to work unsupervised at times.
• Must be able to multi-task and work in a fast-paced environment.

Education and/or Experience:

High school diploma or general education degree (GED); one to three months related experience and/or training; or equivalent combination of education and experience.

Certificates, Licenses, Registrations:

New York State Drivers License and ability to drive

Serve Safe certification, will provide 6 months to obtain from the start date.

Computer Skills:

Needs basic knowledge of Outlook, Excel, and Word. Training provided for software system usage.

Physical Demands

Must regularly lift and/or move 10 to 25 pounds and occasionally lift and/or move up to 50 pounds and occasionally move up to 80 pounds with the assistance of equipment. While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch, and talk or hear. The employee is frequently required to climb or balance.